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Precoro Spend Management from Precoro
Purchase request and order management, approval workflows, budget control, vendor management, receipt matching, expense tracking, multi-entity support, reporting and analytics, and integration with accounting software suitable for venture fund operations.
Product analysis by function
Expense Management Systems for Operations and Finance
Tools tracking operational expenses, travel costs, and allocation of expenses between management company and funds.
More Expense Management Systems
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Core Expense Tracking
(10 Yes /10 Known /11 Possible features)
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Multi-entity support Ability to track and allocate expenses across multiple legal entities (e.g., management company, multiple funds). |
Precoro documentation and website list multi-entity support as a key feature, enabling operations across different funds or management companies. | |
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Expense categorization Automatic or manual classification of expenses into user-defined categories (travel, office supplies, etc.). |
Expense categorization (manual and automatic) described in product overview and workflow screenshots. | |
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Automated receipt capture Upload, scan, or email receipts with OCR to automatically attach them to expense entries. |
Precoro provides receipt upload and matching with OCR according to the website and product FAQ. | |
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Bulk import Import bank or credit card statements and map transactions to expenses in bulk. |
Bulk expense, bank, and card statement import is specifically outlined in the 'import data' section of documentation. | |
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Custom allocation rules Ability to automatically split expenses between entities or cost centers based on preset rules. |
Precoro allows users to set custom allocation and split rules for expenses and POs based on preset or custom configurations. | |
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Manual allocation override Ability to manually adjust or override automatic allocations per transaction. |
Manual override of allocations (such as cost center/GL override) is available per transaction, per support documentation. | |
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Multi-currency support Capture and reconcile expenses in multiple currencies with automatic conversion. |
Multi-currency support and conversions for expenses and POs featured prominently in Precoro solution pages. | |
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Sync with accounting systems Direct integration or export to accounting/ERP platforms. |
Precoro integrates with accounting/ERP platforms like QuickBooks, Xero, and NetSuite. | |
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Custom fields Support for user-selected custom fields on expense entries (deal code, event, etc.). |
Supports custom fields on expense, purchase, and invoice entries (e.g., project code, entity, fund, event, etc.). | |
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Tagging Ability to add searchable tags to expenses for better reporting and search. |
Tagging functionality is noted on the platform for reporting and search. | |
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Transaction processing speed Average time taken to process an expense entry from upload to approval. |
. | No information available |
Approval Workflow
(8 Yes /8 Known /10 Possible features)
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Multi-level approvals Support for multi-step approval chains based on dollar amounts, departments, or entity. |
Workflow engine allows for multi-level (multi-step/conditional) approvals per amount, department, entity, or custom roles. | |
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Custom approval routing Configurable workflow according to team structures and policies. |
Custom approval routing based on workflow logic and policies is supported (e.g., set up custom chains per office, role, or spend type). | |
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Role-based permissions Permission control for different user types (employee, manager, admin, finance). |
Role-based permissions (employee, manager, finance, admin) are shown in user management configuration. | |
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Automated escalation Automatic escalation if an expense isn’t approved within a set timeframe. |
Automated escalation rules for overdue approvals are configurable in workflow settings. | |
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Mobile approvals Ability for approvers to review and approve expenses via a mobile app. |
Mobile browsing and approval actions are supported, but no dedicated mention of a native app—mobile web functionality confirmed. | |
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Delegated approvals Allow temporary delegation of approval rights during absences. |
No information available | |
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Batch approvals Ability to approve multiple expenses at once. |
Batch and bulk approval actions are supported from the approvals dashboard. | |
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Audit trail Full logging of approvals, changes, and actions for compliance and transparency. |
Audit trail logging of all approval, editing, and status changes is displayed throughout the application and reporting. | |
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Approval notification speed Average time between expense submission and notification sent to approver. |
. | No information available |
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Customizable notifications Configurable notification settings (email, SMS, push) for different stages of approval. |
Users can configure notification rules and channels (email/push) for workflow alerts. |
Integration & Connectivity
(5 Yes /5 Known /8 Possible features)
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Accounting software integration Direct two-way sync with leading accounting systems (QuickBooks, NetSuite, Sage, Xero, etc.). |
Integration guides and partner lists show active two-way sync with QuickBooks, Xero, NetSuite, and other accounting software. | |
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Bank & credit card integration Automated import of transactions directly from bank or credit card feeds. |
Direct import of bank and card transactions supported under 'Expense Tracking' and import documentation. | |
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Payroll integration Sync reimbursements or expense payments with payroll providers. |
. | No information available |
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API access Open APIs for data import/export to custom systems. |
Open REST API access is available for data import/export, third-party integration, and webhooks. | |
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Single sign-on (SSO) Support for single sign-on via SAML, OAuth, and/or SSO providers (Okta, Google Workspace, etc.). |
Single sign-on supported via Google Workspace and Office 365; SAML-based SSO can be set up on request (per documentation). | |
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Calendar & email integration Ability to extract expenses from calendar events, or auto-generate expenses from corporate email receipts. |
No information available | |
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File export formats Support for exporting data in CSV, XLSX, PDF, and custom templates. |
CSV and Excel export supported; PDF and custom templates available on reporting screens. | |
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Integration setup speed Average time required to connect and configure an integration. |
. | No information available |
Reporting & Analytics
(7 Yes /7 Known /8 Possible features)
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Custom reporting Create, save, and schedule custom reports by team, entity, expense type, etc. |
Custom reports (including by fund, cost center, category, user, period, etc.) are clearly featured. | |
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Real-time dashboards Interactive dashboards with real-time data visualization. |
Precoro offers real-time dashboards for budget, spend, and approval status in its analytics modules. | |
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Budget tracking & variance analysis Track budgets by cost center/entity and analyze variance vs. forecasts. |
Budgets can be set and tracked per entity, and variance analysis vs. forecasts is displayed in reporting. | |
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Fund vs. management company reporting Segregated reporting for expenses allocated to funds vs. management company. |
Reporting engine provides clear segregation and comparison of fund vs. management company expense data. | |
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Historical comparison Compare expense performance over different periods (year-on-year, month-on-month). |
Historical spend and performance comparison is shown in analytics (trends, period-over-period). | |
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Audit export reports Produce detailed audit-friendly reports for compliance review. |
Audit-ready export/reporting is available for auditors and compliance reviews (per documentation). | |
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Automated scheduled delivery Automatically deliver pre-set reports to stakeholders at scheduled intervals. |
Pre-set reports can be auto-emailed to management or other recipients on scheduled basis. | |
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Report generation speed Average time to generate and export a standard report. |
. | No information available |
User Experience & Accessibility
(4 Yes /6 Known /8 Possible features)
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Mobile app availability Native mobile apps for iOS and Android. |
Not as far as we are aware.* A mobile web interface is confirmed, but no mention of a native mobile app in store listings or documentation. | |
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Intuitive user interface Modern, easy-to-use, and thoughtfully designed UI. |
UI is modern, table-based, and designed for ease of use (demonstrated in video demos and client reviews). | |
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Multi-language support Ability to select from a variety of supported languages. |
Not as far as we are aware.* No available documentation or features list mentioning multi-language support. | |
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Accessibility compliance Compliance with accessibility standards (WCAG, ADA). |
No information available | |
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Guided onboarding Interactive product tours and onboarding flows for new users. |
Step-by-step onboarding and interactive walkthroughs shown in help center and user setup videos. | |
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Drag-and-drop upload Simple drag-and-drop interface for documents and receipts. |
Drag-and-drop document and receipt upload demonstrated in user interface videos. | |
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Customizable layouts User-configurable dashboards and screen layouts. |
Users can personalize dashboard layouts, filters, and custom views. | |
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User onboarding time Average time required for a new user to become proficient. |
. | No information available |
Travel & Policy Management
(0 Yes /0 Known /9 Possible features)
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Built-in travel booking Integrated booking engine for travel (flights, hotels, car rental) linked to expense capture. |
No information available | |
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Travel policy enforcement Automated flagging of non-compliant travel bookings or expenses. |
No information available | |
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Per diem management Calculation and allocation of per-diem rates based on location/days. |
No information available | |
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Mileage tracking Automated tracking of personal/business mileage for reimbursement. |
No information available | |
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Travel approval workflow Separate approval flows specifically for travel-related expenses. |
No information available | |
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Integration with travel vendors Direct connection to preferred travel providers, aggregators, or travel agencies. |
No information available | |
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Pre-trip authorization Ability to request and document authorization prior to business travel. |
No information available | |
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Travel spend analytics In-depth analysis and reporting on travel-related spend and trends. |
No information available | |
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Policy violation reports Automatic generation of reports highlighting policy breaches. |
No information available |
Compliance & Audit Controls
(7 Yes /7 Known /9 Possible features)
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Audit trail logging Immutable, time-stamped record of all actions taken within the system. |
Comprehensive immutable audit trail captured for all changes and user actions. | |
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SOX compliance features Support for Sarbanes-Oxley (SOX) act compliance workflows. |
No information available | |
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Custom retention policies Ability to set how long expense documents/records are retained. |
Retention policies can be set per legal and company policies on document management screens. | |
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Automated expense matching Automatic cross-referencing of expense reports, card transactions, and receipts. |
Automated expense, receipt, and card transaction matching described as a core workflow feature. | |
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Detection of duplicate submissions Automatic flagging of duplicate expense claims. |
Automatic duplicate submission detection is listed as a control in the compliance feature section. | |
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Exceptions reporting Custom rules for identifying potential compliance breaches. |
Custom exception rule-based reporting described in compliance documentation. | |
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Configurable audit export Ability to quickly export a full audit package with receipts, approvals, and allocations. |
Configurable audit export (all transaction/receipt/approval data) provided for external review. | |
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GDPR compliance Conformance with EU data privacy regulations. |
Precoro states compliance with GDPR and provides a privacy/DSAR policy. | |
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SEC reporting support Assistance with preparing reports/regulatory filings for SEC or other regulators. |
No information available |
Security & Data Privacy
(6 Yes /6 Known /7 Possible features)
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End-to-end data encryption Encryption of data at rest and during transmission. |
All data encrypted at rest and in transit (HTTPS). | |
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Multi-factor authentication Support for MFA on all user accounts. |
2FA/MFA option available for all user accounts. | |
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Granular access controls Configurable user and group access permissions. |
Role-based and user-level access controls are clearly supported. | |
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Regular penetration testing Third-party conducted security reviews and penetration tests. |
Precoro employs regular penetration testing through external providers, as stated in their security documentation. | |
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Data residency options Ability to select where data is physically stored (data center region/country). |
Precoro allows for selection of data residency region (e.g., EU/US for GDPR compliance), per their data privacy FAQ. | |
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Automatic session timeout Automatic logout after a period of inactivity. |
System auto logs out after configurable inactivity period. | |
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Audit log retention period Length of time full security audit logs are available for review. |
. | No information available |
Deployment & Scalability
(4 Yes /4 Known /6 Possible features)
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Cloud-based deployment Hosted in a secure cloud environment accessible from anywhere. |
Precoro is a cloud-based system accessible via browser anywhere. | |
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On-premises deployment option Option for on-premises hosting for enhanced control. |
No information available | |
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Uptime guarantee Service level agreement (SLA) commitment to system uptime. |
Precoro offers 99.9% uptime SLA to its clients (available in contract terms). | |
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System concurrent user capacity Maximum number of users who can access the system simultaneously. |
. | No information available |
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Mobile device compatibility Optimized for a wide range of mobile and tablet devices. |
Responsive web interface confirmed on most mobile/tablet devices; no app store listing for mobile apps. | |
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Integration sandbox Test environment for integration development and QA. |
Testing and sandbox environment available for API/integration testing, per developer documentation. |
Support & Service
(6 Yes /6 Known /7 Possible features)
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24/7 customer support Access to support agents at any time, with multiple channels (chat, phone, email). |
Customer support is offered 24/7 through chat and email, as listed on the Precoro website and in customer testimonials. | |
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Dedicated account manager Assignment of a direct point-of-contact for larger clients. |
Dedicated account managers assigned for enterprise customers, confirmed in sales literature and pricing pages. | |
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Online knowledge base Comprehensive and searchable self-service support resources. |
Accessible online support knowledge base is maintained for end users. | |
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Training resources Online courses, webinars, or in-person training for users. |
Online webinars, training documentation, and product tours made available for user onboarding and training. | |
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Implementation support Expert assistance during system setup and configuration. |
Implementation support is provided by Precoro during onboarding, as per support and pricing pages. | |
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Feature request process Ability for users to suggest new features or enhancements. |
Feature request process and product feedback portal available to users as stated in support materials. | |
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Response time (support requests) Average initial response time to support tickets. |
. | No information available |
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