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Navan Expense from Navan (formerly TripActions)
Real-time expense tracking, automated policy compliance, receipt capture, spend analytics, corporate card integration, automated reconciliation, customizable approval workflows, and fund-level reporting capabilities for venture funds.
More about Navan (formerly TripActions)
Product analysis by function
Expense Management Systems for Operations and Finance
Tools tracking operational expenses, travel costs, and allocation of expenses between management company and funds.
More Expense Management Systems
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Core Expense Tracking
(10 Yes /10 Known /11 Possible features)
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Multi-entity support Ability to track and allocate expenses across multiple legal entities (e.g., management company, multiple funds). |
Navan Expense supports fund-level, entity-level, and management-company specific reporting as indicated in product overview. | |
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Expense categorization Automatic or manual classification of expenses into user-defined categories (travel, office supplies, etc.). |
Navan offers automated and manual expense categorization, according to product documentation. | |
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Automated receipt capture Upload, scan, or email receipts with OCR to automatically attach them to expense entries. |
Navan Expense advertises automated receipt capture and OCR in feature list. | |
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Bulk import Import bank or credit card statements and map transactions to expenses in bulk. |
Supports bulk imports including bank and card statement upload and mapping. | |
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Custom allocation rules Ability to automatically split expenses between entities or cost centers based on preset rules. |
Custom allocation and rules for splitting expenses between cost centers/entities is supported as per advanced policy controls. | |
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Manual allocation override Ability to manually adjust or override automatic allocations per transaction. |
Manual override of expense allocation is possible as demonstrated in product demo. | |
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Multi-currency support Capture and reconcile expenses in multiple currencies with automatic conversion. |
Navan supports multi-currency reconciliation and conversion. | |
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Sync with accounting systems Direct integration or export to accounting/ERP platforms. |
Navan advertises direct sync and export to major accounting/ERP systems. | |
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Custom fields Support for user-selected custom fields on expense entries (deal code, event, etc.). |
Supports custom fields per expense, e.g. deal code, department, event. | |
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Tagging Ability to add searchable tags to expenses for better reporting and search. |
Navan Expense allows users to tag expenses for reporting and search. | |
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Transaction processing speed Average time taken to process an expense entry from upload to approval. |
. | No information available |
Approval Workflow
(8 Yes /8 Known /10 Possible features)
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Multi-level approvals Support for multi-step approval chains based on dollar amounts, departments, or entity. |
Multi-level approval workflows are a customizable feature of Navan. | |
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Custom approval routing Configurable workflow according to team structures and policies. |
Custom approval routing is supported as stated in workflow configurability. | |
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Role-based permissions Permission control for different user types (employee, manager, admin, finance). |
Navan supports role-based permissions for employees, admins, finance, etc. | |
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Automated escalation Automatic escalation if an expense isn’t approved within a set timeframe. |
Automated escalation for pending approvals is part of workflow controls. | |
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Mobile approvals Ability for approvers to review and approve expenses via a mobile app. |
Mobile approvals are possible using the Navan mobile app. | |
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Delegated approvals Allow temporary delegation of approval rights during absences. |
. | No information available |
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Batch approvals Ability to approve multiple expenses at once. |
Batch approvals supported for finance/admin roles via UI demos. | |
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Audit trail Full logging of approvals, changes, and actions for compliance and transparency. |
Audit trail is provided for all approvals and expense actions. | |
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Approval notification speed Average time between expense submission and notification sent to approver. |
. | No information available |
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Customizable notifications Configurable notification settings (email, SMS, push) for different stages of approval. |
Users can configure notification preferences; product supports email, push, and in-app notifications. |
Integration & Connectivity
(6 Yes /6 Known /8 Possible features)
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Accounting software integration Direct two-way sync with leading accounting systems (QuickBooks, NetSuite, Sage, Xero, etc.). |
Navan integrates directly with major accounting packages, e.g., NetSuite, QuickBooks, Xero. | |
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Bank & credit card integration Automated import of transactions directly from bank or credit card feeds. |
Automated import from bank and credit card accounts is a core product feature. | |
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Payroll integration Sync reimbursements or expense payments with payroll providers. |
. | No information available |
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API access Open APIs for data import/export to custom systems. |
API access and developer documentation available for integration. | |
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Single sign-on (SSO) Support for single sign-on via SAML, OAuth, and/or SSO providers (Okta, Google Workspace, etc.). |
Single sign-on via Okta, Google Workspace, etc. is supported. | |
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Calendar & email integration Ability to extract expenses from calendar events, or auto-generate expenses from corporate email receipts. |
Calendar/email integration enabled for automated receipt and trip parsing. | |
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File export formats Support for exporting data in CSV, XLSX, PDF, and custom templates. |
Exports available in CSV, XLSX, PDF, and custom templates. | |
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Integration setup speed Average time required to connect and configure an integration. |
. | No information available |
Reporting & Analytics
(6 Yes /6 Known /8 Possible features)
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Custom reporting Create, save, and schedule custom reports by team, entity, expense type, etc. |
Navan supports custom, scheduled, and role-based reporting. | |
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Real-time dashboards Interactive dashboards with real-time data visualization. |
Real-time dashboards available within product for tracking spend. | |
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Budget tracking & variance analysis Track budgets by cost center/entity and analyze variance vs. forecasts. |
Budget tracking and variance analysis available for cost centers/entities. | |
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Fund vs. management company reporting Segregated reporting for expenses allocated to funds vs. management company. |
Distinct reporting between fund and management co. is highlighted in venture capital solutions. | |
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Historical comparison Compare expense performance over different periods (year-on-year, month-on-month). |
Historical comparisons (e.g., period-over-period analysis) are available in analytics/reports. | |
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Audit export reports Produce detailed audit-friendly reports for compliance review. |
. | No information available |
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Automated scheduled delivery Automatically deliver pre-set reports to stakeholders at scheduled intervals. |
Reports and dashboards can be scheduled for automatic delivery to stakeholders. | |
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Report generation speed Average time to generate and export a standard report. |
. | No information available |
User Experience & Accessibility
(5 Yes /5 Known /8 Possible features)
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Mobile app availability Native mobile apps for iOS and Android. |
Native mobile apps for iOS and Android are available (Navan App). | |
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Intuitive user interface Modern, easy-to-use, and thoughtfully designed UI. |
UI is described as intuitive, modern and user-friendly in reviews. | |
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Multi-language support Ability to select from a variety of supported languages. |
No information available | |
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Accessibility compliance Compliance with accessibility standards (WCAG, ADA). |
No information available | |
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Guided onboarding Interactive product tours and onboarding flows for new users. |
Interactive onboarding and support popups shown in product demo. | |
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Drag-and-drop upload Simple drag-and-drop interface for documents and receipts. |
Drag-and-drop receipt and file upload supported in expense capture flow. | |
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Customizable layouts User-configurable dashboards and screen layouts. |
Customizable dashboards and layouts supported. | |
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User onboarding time Average time required for a new user to become proficient. |
. | No information available |
Travel & Policy Management
(9 Yes /9 Known /9 Possible features)
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Built-in travel booking Integrated booking engine for travel (flights, hotels, car rental) linked to expense capture. |
Navan includes built-in travel booking tightly integrated with expense capture. | |
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Travel policy enforcement Automated flagging of non-compliant travel bookings or expenses. |
Travel policy enforcement is highlighted as part of automated compliance. | |
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Per diem management Calculation and allocation of per-diem rates based on location/days. |
Supports per diem management via policy configuration. | |
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Mileage tracking Automated tracking of personal/business mileage for reimbursement. |
Mileage tracking included in Navan Expense for business vehicle use/reimbursements. | |
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Travel approval workflow Separate approval flows specifically for travel-related expenses. |
Travel expenses and trip bookings are handled with separate customizable approval flows. | |
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Integration with travel vendors Direct connection to preferred travel providers, aggregators, or travel agencies. |
Navan partners with travel vendors and aggregators for live inventory and direct integration. | |
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Pre-trip authorization Ability to request and document authorization prior to business travel. |
Pre-trip authorization and request/approval process available in travel module. | |
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Travel spend analytics In-depth analysis and reporting on travel-related spend and trends. |
Detailed travel spend analytics included in reporting module. | |
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Policy violation reports Automatic generation of reports highlighting policy breaches. |
Policy violation reports can be generated automatically to flag noncompliant spend. |
Compliance & Audit Controls
(7 Yes /7 Known /9 Possible features)
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Audit trail logging Immutable, time-stamped record of all actions taken within the system. |
System maintains audit trail logging for all critical actions. | |
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SOX compliance features Support for Sarbanes-Oxley (SOX) act compliance workflows. |
No information available | |
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Custom retention policies Ability to set how long expense documents/records are retained. |
Custom document and data retention policies configurable for compliance. | |
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Automated expense matching Automatic cross-referencing of expense reports, card transactions, and receipts. |
Automated expense matching is included as part of reconciliation automation. | |
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Detection of duplicate submissions Automatic flagging of duplicate expense claims. |
Automatic flagging of duplicate or suspicious expense reports present in compliance tools. | |
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Exceptions reporting Custom rules for identifying potential compliance breaches. |
Custom exception reporting rules for compliance and controls available. | |
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Configurable audit export Ability to quickly export a full audit package with receipts, approvals, and allocations. |
Configurable audit export supported for regulators, auditors, and finance. | |
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GDPR compliance Conformance with EU data privacy regulations. |
Product is GDPR-compliant, per privacy policy/disclosures. | |
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SEC reporting support Assistance with preparing reports/regulatory filings for SEC or other regulators. |
No information available |
Security & Data Privacy
(6 Yes /6 Known /7 Possible features)
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End-to-end data encryption Encryption of data at rest and during transmission. |
End-to-end encryption is specified for all data in transit and at rest. | |
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Multi-factor authentication Support for MFA on all user accounts. |
Supports MFA for all user accounts per security documentation. | |
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Granular access controls Configurable user and group access permissions. |
Granular user and team permissions are configurable. | |
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Regular penetration testing Third-party conducted security reviews and penetration tests. |
Regular third-party penetration testing disclosed in security FAQs. | |
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Data residency options Ability to select where data is physically stored (data center region/country). |
Navan allows for data residency selection for enterprise customers. | |
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Automatic session timeout Automatic logout after a period of inactivity. |
Automatic session timeouts enforced for inactive users. | |
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Audit log retention period Length of time full security audit logs are available for review. |
. | No information available |
Deployment & Scalability
(2 Yes /2 Known /6 Possible features)
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Cloud-based deployment Hosted in a secure cloud environment accessible from anywhere. |
Cloud-based solution accessible globally via secure login. | |
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On-premises deployment option Option for on-premises hosting for enhanced control. |
No information available | |
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Uptime guarantee Service level agreement (SLA) commitment to system uptime. |
No information available | |
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System concurrent user capacity Maximum number of users who can access the system simultaneously. |
. | No information available |
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Mobile device compatibility Optimized for a wide range of mobile and tablet devices. |
Mobile web and app interfaces fully optimized for broad range of devices. | |
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Integration sandbox Test environment for integration development and QA. |
No information available |
Support & Service
(6 Yes /6 Known /7 Possible features)
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24/7 customer support Access to support agents at any time, with multiple channels (chat, phone, email). |
24/7 customer support advertised; chat, phone, and email. | |
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Dedicated account manager Assignment of a direct point-of-contact for larger clients. |
Dedicated account managers assigned for larger enterprise/VC clients. | |
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Online knowledge base Comprehensive and searchable self-service support resources. |
Online knowledge base available for self-service support. | |
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Training resources Online courses, webinars, or in-person training for users. |
Offers webinars, online guides and onboarding material. | |
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Implementation support Expert assistance during system setup and configuration. |
Implementation support included for rollouts and complex configurations. | |
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Feature request process Ability for users to suggest new features or enhancements. |
Feature request process available to users via dashboard and support. | |
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Response time (support requests) Average initial response time to support tickets. |
. | No information available |
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