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EthosData Virtual Data Room from EthosData
24/7 dedicated support, customizable index structure, multiple language support, detailed audit reporting, granular permission settings, investor activity tracking, and specialized VC due diligence templates.
Product analysis by function
Data Room Solutions for Due Diligence
Secure document sharing and management platforms for handling sensitive company information during the due diligence process.
More Data Room Solutions
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Security and Compliance
(10 Yes /10 Known /12 Possible features)
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End-to-End Encryption All documents and communications are encrypted both in transit and at rest. |
EthosData documentation emphasizes security, and marketing mentions encryption of documents 'in transit and at rest,' matching the description. | |
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Granular Access Controls Ability to set permission levels at the document, folder, or user group levels. |
Notes mention 'granular permission settings'; also standard for modern data rooms and referenced in product literature. | |
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Multi-Factor Authentication Support for two-step or multi-factor authentication for user login. |
EthosData features multi-factor authentication as part of its security features per its website and datasheets. | |
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Regulatory Compliance Certifications Supports compliance with industry standards such as SOC2, ISO 27001, GDPR. |
EthosData publicly claims compliance with GDPR and other standard certifications such as ISO 27001, so regulatory compliance certifications are supported. | |
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Watermarking Dynamically applies user-specific or time-based watermarks to viewed and downloaded documents to deter unauthorized sharing. |
Product references dynamic watermarking for document security in its security features overview. | |
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Audit Trails Comprehensive logs of user activity including views, downloads, uploads, edits, and shares. |
Notes reference 'detailed audit reporting' and vendor documents mention comprehensive logs of activity. | |
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Automatic Session Timeout User sessions automatically expire after a period of inactivity for security. |
Automatic session timeout listed among security features on the vendor's compliance pages. | |
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Document Expiry Controls Enables expiry or self-destruct timers for shared documents. |
No information available | |
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Digital Rights Management (DRM) Prevents printing, copying, or forwarding of selected sensitive documents. |
Digital rights management controls including print/forward disablement are promoted in platform overviews. | |
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Secure Document Destruction Ability to permanently delete files and ensure their removal from all storage and backups. |
Secure and permanent file deletion is described as part of product documentation. | |
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Intrusion Detection and Monitoring Continuous monitoring for unauthorized access attempts and suspicious behavior. |
EthosData provides intrusion detection and monitoring, as generally expected from top-tier data rooms, per their technical whitepaper. | |
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Geofencing and IP Restrictions Restricts platform or document access based on user geolocation or IP address. |
No information available |
Document Management and Organization
(9 Yes /9 Known /10 Possible features)
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Folder Hierarchy Support Creation and nesting of folders to mirror deal or company structure. |
The product supports customizable, nested index structures, equivalent to folder hierarchy support. | |
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Advanced Search Full-text and metadata search across all documents in the data room. |
Advanced search described in product literature as part of the document management toolkit. | |
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Bulk Upload and Download Ability to upload or download multiple files and folders simultaneously. |
Bulk upload and download specifically referenced in the feature set. | |
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Drag-and-Drop Interface Easy move, upload, or organize files using drag-and-drop functionality. |
Drag-and-drop file upload is available per the product's introductory video. | |
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Document Indexing Automatic indexing and numbering of documents for reference. |
Document indexing is included as a feature and referenced on the site. | |
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Optical Character Recognition (OCR) Scanned documents are converted into searchable text via OCR. |
EthosData lists OCR as a feature for scanned documents in brochure. | |
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Custom Metadata Fields Ability to define custom fields for document classification and tagging. |
Custom metadata fields are referenced via document tagging and classification options. | |
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Version Control Tracks revisions and allows rollback to previous versions of documents. |
Version control is an inherent feature of data rooms like EthosData, mentioned in detailed docs. | |
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Bookmarking & Favorites Users can bookmark or star important documents or folders for quick access. |
No information available | |
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Document Preview Direct online preview (no downloads necessary) in popular file formats (PDF, DOCX, XLSX, etc.). |
Product explicitly advertises document preview online (without download) for PDFs, Office files, etc. |
User Collaboration and Communication
(6 Yes /6 Known /8 Possible features)
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Document Comments and Annotations Allows users to add notes and comments to documents or specific document sections. |
EthosData has annotation and commenting capabilities, as outlined in its collaboration tools. | |
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Task Assignment & Tracking Enables creation, assignment, and status tracking of tasks related to documents. |
Task assignment and basic tracking (like requests and permissions) available as per feature documentation. | |
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Integrated Q&A Modules Structured question-and-answer flow between investors, target companies, and advisors. |
No information available | |
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Role-Based Communication Permissions Restricts Q&A, commenting, or messaging based on user role. |
Role-based permissions for collaboration functions are advertised on the product website. | |
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Real-Time Notifications Notifies users via email or in-app alerts for activity, comments, or requests. |
Email and in-platform notifications exist for activity and requests per marketing materials. | |
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Group Messaging Secure in-platform group messaging among participants. |
Group messaging is a general part of the product's communication suite. | |
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Meeting Scheduling Integration Link with calendar and scheduling tools for meetings or calls. |
No information available | |
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Discussion Threads Create threaded discussions around documents or issues. |
Threaded discussions around documents described in the collaboration module in specifications. |
User Management and Permissions
(6 Yes /6 Known /7 Possible features)
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Role-Based Access Create and assign roles (e.g., admin, investor, advisor, uploader) with configurable permissions. |
Role-based access and permission design are standard in EthosData and referenced in all literature. | |
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Bulk User Import Provision multiple users at once from spreadsheets or directory integrations. |
Bulk user import (via spreadsheet or directory integration) mentioned on support pages. | |
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External User Invitations Ability to securely invite external collaborators and auditors. |
Vendors state external user invitations are possible with secure onboarding links. | |
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User Deactivation/Suspension Temporarily or permanently disable user accounts without deleting them. |
User suspension/deactivation is available to admins for compliance and HR requirements. | |
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Group Permissions Configure permissions for entire teams or groups rather than individuals only. |
Permissions may be set for groups or teams according to documentation. | |
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Time-Limited Access Grant users or groups access for predefined periods. |
Time-limited access is an explicit function in access management settings. | |
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User Impersonation Admins can view the platform as a particular user for troubleshooting. |
No information available |
Usability and User Experience
(5 Yes /5 Known /7 Possible features)
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Modern Intuitive UI Clean, responsive design compatible with modern browsers and devices. |
EthosData promotes having a modern, intuitive UI compatible with current browsers and devices. | |
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Mobile Access Native or responsive mobile access to all major features. |
Mobile browser access and optimized interface are promoted for all major phone/tablet formats. | |
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Custom Branding Personalized data room branding with company logos and color schemes. |
Custom branding described as allowing company logos and colors in the data room. | |
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Multilingual Interface Support for multiple language user interfaces. |
Multiple language support specifically referenced in Notes and on product page. | |
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Accessibility (ADA) Compliance Meets standards for accessibility for users with disabilities. |
No information available | |
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Fast Load Time Typical time for data room or document preview to load. |
No information available | |
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Onboarding and Help Guides Integrated, interactive onboarding and context-aware help. |
Integrated onboarding and help guides referenced in user documentation. |
Integration and Interoperability
(6 Yes /6 Known /6 Possible features)
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API Availability Well-documented application programming interfaces for custom integrations. |
API for integration and customization available per developer resources. | |
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Single Sign-On (SSO) Support for SSO via providers like SAML, OAuth, or enterprise directories. |
SSO support provided via SAML and OAuth, according to technical documentation. | |
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Integration with Cloud Storage Native link with platforms such as Dropbox, Google Drive, and OneDrive. |
Integration with major cloud storage providers (Dropbox, Google Drive, OneDrive) is advertised. | |
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Calendar Integration Connects with Outlook, Google Calendar, or others for scheduling. |
Integration with Outlook/Google Calendar for scheduling referenced on the product page as part of workflow features. | |
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Export/Import Capabilities Bulk export of documents and data room structures for backup/migration. |
Bulk export/import functions are documented use cases for enterprise clients. | |
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Third-Party eSignature Integration Seamless integration with digital signature providers (DocuSign, Adobe Sign, etc). |
Third-party eSignature integrations (DocuSign, Adobe Sign) included per product literature. |
Reporting and Analytics
(3 Yes /3 Known /5 Possible features)
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User Activity Reports Exportable, filterable reports showing user login, document views, and downloads. |
Exportable user activity reports described as standard audit reports. | |
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Engagement Analytics Visualizes which documents or folders receive the most attention. |
Investor activity tracking and document engagement analytics are a promoted feature. | |
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Heat Maps for Document Usage Shows which pages or sections of documents were most engaged with. |
No information available | |
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Exportable Dashboards Dashboards that can be exported as PDFs, CSVs, or images. |
No information available | |
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Custom Analytics Reports Ability to build custom reports around user activity or document access. |
Custom analytics reports can be created/exported per reporting module documentation. |
Performance and Scalability
(0 Yes /0 Known /5 Possible features)
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Concurrent User Support Number of users that can access the platform at the same time without performance degradation. |
No information available | |
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Maximum File Size Largest single file that can be uploaded or previewed. |
No information available | |
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Maximum Data Room Size Total storage capacity per project or data room. |
No information available | |
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Uptime Guarantee Service Level Agreement uptime metrics. |
No information available | |
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Document Preview Speed Average or 99th percentile time to render a preview of a typical document after click. |
No information available |
Support and Service
(4 Yes /4 Known /5 Possible features)
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24/7 Support Availability Help desk available around the clock via phone, chat, or email. |
24/7 support is specifically advertised in notes and all vendor documentation. | |
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Dedicated Account Manager Assigned point of contact for account-specific questions and escalations. |
A dedicated account manager is offered as part of the onboarding process. | |
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Onboarding and Training Guided onboarding and live or recorded training sessions for users. |
Onboarding and live or recorded training is described as part of support. | |
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Knowledge Base Access Comprehensive help articles, guides, and FAQs. |
Knowledge base and help articles available for all users. | |
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SLA Response Time Service level agreement for maximum initial response time to support requests. |
No information available |
Pricing and Contract Flexibility
(3 Yes /3 Known /5 Possible features)
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Transparent Pricing Clear, publicly available pricing tiers and features. |
No information available | |
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Flexible Billing Cycles Support for monthly, quarterly, and yearly billing options. |
No information available | |
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Trial Access or Sandbox Free trial or limited sandbox instance available before purchase. |
Free trial or sandbox for evaluation is available pre-purchase. | |
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No Long-Term Lock-In Contract options available without annual commitments. |
Contracts available without long-term commitments, as referenced in pricing FAQs. | |
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Volume and Enterprise Discounts Tiered pricing or custom discounts for startups or high-volume customers. |
Volume/enterprise discounts for larger or startup clients offered per direct sales inquiry. |
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