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ShareVault from ShareVault
Document-level security, customizable dynamic watermarking, integrated Q&A workflow, document access revocation, hierarchical tags for complex deal documents, investor/buyer engagement metrics, and full-text search capabilities.
Product analysis by function
Data Room Solutions for Due Diligence
Secure document sharing and management platforms for handling sensitive company information during the due diligence process.
More Data Room Solutions
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Security and Compliance
(9 Yes /9 Known /12 Possible features)
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End-to-End Encryption All documents and communications are encrypted both in transit and at rest. |
ShareVault advertises document-level security and states documents are protected at rest and in transit, indicating encryption. | |
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Granular Access Controls Ability to set permission levels at the document, folder, or user group levels. |
Customizable permissions down to the document level and user grouping are noted on product site. | |
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Multi-Factor Authentication Support for two-step or multi-factor authentication for user login. |
Multi-factor authentication is referenced as a security option in user documentation. | |
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Regulatory Compliance Certifications Supports compliance with industry standards such as SOC2, ISO 27001, GDPR. |
Mentions compliance with major financial and privacy standards (e.g., SOC2, GDPR) on the Trust or Security pages. | |
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Watermarking Dynamically applies user-specific or time-based watermarks to viewed and downloaded documents to deter unauthorized sharing. |
Supports dynamic watermarking, as specifically highlighted in product summary. | |
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Audit Trails Comprehensive logs of user activity including views, downloads, uploads, edits, and shares. |
Audit trails of all document activity are mentioned as a core compliance and reporting feature. | |
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Automatic Session Timeout User sessions automatically expire after a period of inactivity for security. |
No information available | |
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Document Expiry Controls Enables expiry or self-destruct timers for shared documents. |
Document expiry and instant access revocation are described as key features. | |
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Digital Rights Management (DRM) Prevents printing, copying, or forwarding of selected sensitive documents. |
Preventing download/print/copy functions is explicitly mentioned under DRM and information rights management features. | |
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Secure Document Destruction Ability to permanently delete files and ensure their removal from all storage and backups. |
Secure delete capability and remote deletion from all devices is explained in help docs. | |
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Intrusion Detection and Monitoring Continuous monitoring for unauthorized access attempts and suspicious behavior. |
No information available | |
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Geofencing and IP Restrictions Restricts platform or document access based on user geolocation or IP address. |
No information available |
Document Management and Organization
(8 Yes /8 Known /10 Possible features)
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Folder Hierarchy Support Creation and nesting of folders to mirror deal or company structure. |
Tagging and structure for deals implies folder hierarchy; explicitly shown in product demo screenshots. | |
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Advanced Search Full-text and metadata search across all documents in the data room. |
Full-text and advanced search are listed as main document management capabilities. | |
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Bulk Upload and Download Ability to upload or download multiple files and folders simultaneously. |
Bulk upload and download features are visible in user guides. | |
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Drag-and-Drop Interface Easy move, upload, or organize files using drag-and-drop functionality. |
User interface video and screenshots show drag-and-drop file management. | |
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Document Indexing Automatic indexing and numbering of documents for reference. |
No information available | |
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Optical Character Recognition (OCR) Scanned documents are converted into searchable text via OCR. |
OCR text search of scanned PDFs is described as a product feature. | |
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Custom Metadata Fields Ability to define custom fields for document classification and tagging. |
Support for custom tagging and document fields mentioned under organization features. | |
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Version Control Tracks revisions and allows rollback to previous versions of documents. |
Detailed version tracking is part of the data room core functions. | |
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Bookmarking & Favorites Users can bookmark or star important documents or folders for quick access. |
No information available | |
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Document Preview Direct online preview (no downloads necessary) in popular file formats (PDF, DOCX, XLSX, etc.). |
Document preview functionality for popular formats is highlighted throughout product literature. |
User Collaboration and Communication
(3 Yes /3 Known /8 Possible features)
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Document Comments and Annotations Allows users to add notes and comments to documents or specific document sections. |
Commenting and Q&A modules are explicit core value propositions (integrated Q&A workflow). | |
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Task Assignment & Tracking Enables creation, assignment, and status tracking of tasks related to documents. |
No information available | |
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Integrated Q&A Modules Structured question-and-answer flow between investors, target companies, and advisors. |
Integrated Q&A workflow can be structured for investor/buyer communication. | |
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Role-Based Communication Permissions Restricts Q&A, commenting, or messaging based on user role. |
No information available | |
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Real-Time Notifications Notifies users via email or in-app alerts for activity, comments, or requests. |
Push/email notifications for activity and document changes are noted in product documentation. | |
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Group Messaging Secure in-platform group messaging among participants. |
No information available | |
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Meeting Scheduling Integration Link with calendar and scheduling tools for meetings or calls. |
No information available | |
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Discussion Threads Create threaded discussions around documents or issues. |
No information available |
User Management and Permissions
(6 Yes /6 Known /7 Possible features)
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Role-Based Access Create and assign roles (e.g., admin, investor, advisor, uploader) with configurable permissions. |
Detailed roles and permission settings are supported, as identified on user management pages. | |
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Bulk User Import Provision multiple users at once from spreadsheets or directory integrations. |
Bulk user import is referenced as a setup and onboarding feature in guides. | |
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External User Invitations Ability to securely invite external collaborators and auditors. |
External user invitations and secure auditor access are cited as features. | |
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User Deactivation/Suspension Temporarily or permanently disable user accounts without deleting them. |
Accounts can be quickly suspended or deactivated without removing user history. | |
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Group Permissions Configure permissions for entire teams or groups rather than individuals only. |
Groups and teams with custom permissions are described in admin features. | |
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Time-Limited Access Grant users or groups access for predefined periods. |
Access can be restricted by time and on an expiring basis. | |
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User Impersonation Admins can view the platform as a particular user for troubleshooting. |
No information available |
Usability and User Experience
(4 Yes /4 Known /7 Possible features)
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Modern Intuitive UI Clean, responsive design compatible with modern browsers and devices. |
User interface is modern, web-based, compatible with all major browsers, as shown in demos. | |
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Mobile Access Native or responsive mobile access to all major features. |
Full site is responsive and mobile users are supported. | |
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Custom Branding Personalized data room branding with company logos and color schemes. |
Custom data room branding (logos, colors) are an available configuration. | |
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Multilingual Interface Support for multiple language user interfaces. |
No information available | |
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Accessibility (ADA) Compliance Meets standards for accessibility for users with disabilities. |
No information available | |
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Fast Load Time Typical time for data room or document preview to load. |
No information available | |
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Onboarding and Help Guides Integrated, interactive onboarding and context-aware help. |
In-app onboarding and context-aware help guides are described in product help. |
Integration and Interoperability
(5 Yes /5 Known /6 Possible features)
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API Availability Well-documented application programming interfaces for custom integrations. |
Well-documented API for integration is available per developer portal. | |
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Single Sign-On (SSO) Support for SSO via providers like SAML, OAuth, or enterprise directories. |
Single sign-on with SAML/enterprise directories is described in enterprise features. | |
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Integration with Cloud Storage Native link with platforms such as Dropbox, Google Drive, and OneDrive. |
Integration with platforms like Google Drive and Dropbox is available. | |
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Calendar Integration Connects with Outlook, Google Calendar, or others for scheduling. |
No information available | |
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Export/Import Capabilities Bulk export of documents and data room structures for backup/migration. |
Bulk export and import features for backup/migration are supported. | |
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Third-Party eSignature Integration Seamless integration with digital signature providers (DocuSign, Adobe Sign, etc). |
Provides DocuSign/AdobeSign/other e-signature integration as part of its workflow. |
Reporting and Analytics
(2 Yes /2 Known /5 Possible features)
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User Activity Reports Exportable, filterable reports showing user login, document views, and downloads. |
Comprehensive activity reporting is available via exportable reports. | |
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Engagement Analytics Visualizes which documents or folders receive the most attention. |
Investor/buyer engagement metrics are available, covering document popularity analytics. | |
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Heat Maps for Document Usage Shows which pages or sections of documents were most engaged with. |
No information available | |
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Exportable Dashboards Dashboards that can be exported as PDFs, CSVs, or images. |
No information available | |
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Custom Analytics Reports Ability to build custom reports around user activity or document access. |
No information available |
Performance and Scalability
(0 Yes /0 Known /5 Possible features)
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Concurrent User Support Number of users that can access the platform at the same time without performance degradation. |
No information available | |
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Maximum File Size Largest single file that can be uploaded or previewed. |
No information available | |
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Maximum Data Room Size Total storage capacity per project or data room. |
No information available | |
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Uptime Guarantee Service Level Agreement uptime metrics. |
No information available | |
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Document Preview Speed Average or 99th percentile time to render a preview of a typical document after click. |
No information available |
Support and Service
(3 Yes /3 Known /5 Possible features)
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24/7 Support Availability Help desk available around the clock via phone, chat, or email. |
24/7 support is noted as part of main service support offering. | |
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Dedicated Account Manager Assigned point of contact for account-specific questions and escalations. |
No information available | |
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Onboarding and Training Guided onboarding and live or recorded training sessions for users. |
Onboarding and training via guided onboarding, webinars, and user documentation is available. | |
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Knowledge Base Access Comprehensive help articles, guides, and FAQs. |
Extensive online knowledge base with guides and help articles. | |
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SLA Response Time Service level agreement for maximum initial response time to support requests. |
No information available |
Pricing and Contract Flexibility
(5 Yes /5 Known /5 Possible features)
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Transparent Pricing Clear, publicly available pricing tiers and features. |
Pricing page outlines features and available tiers. | |
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Flexible Billing Cycles Support for monthly, quarterly, and yearly billing options. |
Monthly and annual billing cycles are offered. | |
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Trial Access or Sandbox Free trial or limited sandbox instance available before purchase. |
Free trial or demo sandbox offered by request. | |
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No Long-Term Lock-In Contract options available without annual commitments. |
Clearly states that no annual commitment required (no long-term lock-in). | |
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Volume and Enterprise Discounts Tiered pricing or custom discounts for startups or high-volume customers. |
Volume and enterprise discounts are mentioned in sales materials for high-volume or startup use. |
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