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SecureDocs Virtual Data Room from SecureDocs
Flat-rate pricing, unlimited users, custom branding, drag-and-drop uploading, electronic signatures, activity alerts, customizable NDA workflow, and specialized permission settings for different investor tiers.
Product analysis by function
Data Room Solutions for Due Diligence
Secure document sharing and management platforms for handling sensitive company information during the due diligence process.
More Data Room Solutions
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Security and Compliance
(10 Yes /11 Known /12 Possible features)
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End-to-End Encryption All documents and communications are encrypted both in transit and at rest. |
SecureDocs states that all data is encrypted at rest and in transit, supporting end-to-end encryption. | |
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Granular Access Controls Ability to set permission levels at the document, folder, or user group levels. |
SecureDocs advertises permission settings at user, group, and folder levels (specialized permission settings for investor tiers). | |
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Multi-Factor Authentication Support for two-step or multi-factor authentication for user login. |
Multi-factor authentication (MFA) is a listed security feature in SecureDocs documentation. | |
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Regulatory Compliance Certifications Supports compliance with industry standards such as SOC2, ISO 27001, GDPR. |
SecureDocs lists compliance with SOC2 Type 2 and GDPR; these are specifically cited on security/compliance sections. | |
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Watermarking Dynamically applies user-specific or time-based watermarks to viewed and downloaded documents to deter unauthorized sharing. |
Dynamic user-based watermarking is explicitly mentioned as a data leak prevention measure. | |
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Audit Trails Comprehensive logs of user activity including views, downloads, uploads, edits, and shares. |
Comprehensive activity logs are available for all views, downloads, and activity in SecureDocs. | |
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Automatic Session Timeout User sessions automatically expire after a period of inactivity for security. |
Session timeout is part of SecureDocs' standard security configurations. | |
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Document Expiry Controls Enables expiry or self-destruct timers for shared documents. |
Document expiry controls are available through expiration and NDA workflow settings for shared documents. | |
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Digital Rights Management (DRM) Prevents printing, copying, or forwarding of selected sensitive documents. |
DRM controls are enforced through permission configuration (no print/download for selected users or folders). | |
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Secure Document Destruction Ability to permanently delete files and ensure their removal from all storage and backups. |
Permanent deletion (secure document destruction) is advertised, including removal from backups. | |
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Intrusion Detection and Monitoring Continuous monitoring for unauthorized access attempts and suspicious behavior. |
Not as far as we are aware.* No explicit mention of automated or continuous intrusion detection; monitors access but not via IDS. | |
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Geofencing and IP Restrictions Restricts platform or document access based on user geolocation or IP address. |
No information available |
Document Management and Organization
(8 Yes /8 Known /10 Possible features)
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Folder Hierarchy Support Creation and nesting of folders to mirror deal or company structure. |
Drag-and-drop folder creation and nesting is supported, allowing logical deal structure. | |
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Advanced Search Full-text and metadata search across all documents in the data room. |
Advanced search with full-text and metadata is a key feature of SecureDocs. | |
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Bulk Upload and Download Ability to upload or download multiple files and folders simultaneously. |
Bulk upload and download are supported (advertised as unlimited uploads and intuitive bulk handling). | |
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Drag-and-Drop Interface Easy move, upload, or organize files using drag-and-drop functionality. |
Easy drag-and-drop uploading is a core marketing claim. | |
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Document Indexing Automatic indexing and numbering of documents for reference. |
Automatic document indexing and numbering is supported as part of the document management interface. | |
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Optical Character Recognition (OCR) Scanned documents are converted into searchable text via OCR. |
No information available | |
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Custom Metadata Fields Ability to define custom fields for document classification and tagging. |
Admins can define custom fields/tags for document classification. | |
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Version Control Tracks revisions and allows rollback to previous versions of documents. |
Version control and rollback are available for managed documents. | |
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Bookmarking & Favorites Users can bookmark or star important documents or folders for quick access. |
No information available | |
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Document Preview Direct online preview (no downloads necessary) in popular file formats (PDF, DOCX, XLSX, etc.). |
Users can preview documents directly in the web interface without downloads. |
User Collaboration and Communication
(1 Yes /1 Known /8 Possible features)
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Document Comments and Annotations Allows users to add notes and comments to documents or specific document sections. |
No information available | |
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Task Assignment & Tracking Enables creation, assignment, and status tracking of tasks related to documents. |
No information available | |
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Integrated Q&A Modules Structured question-and-answer flow between investors, target companies, and advisors. |
No information available | |
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Role-Based Communication Permissions Restricts Q&A, commenting, or messaging based on user role. |
No information available | |
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Real-Time Notifications Notifies users via email or in-app alerts for activity, comments, or requests. |
Activity alerts and notifications are highlighted in SecureDocs marketing collateral. | |
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Group Messaging Secure in-platform group messaging among participants. |
No information available | |
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Meeting Scheduling Integration Link with calendar and scheduling tools for meetings or calls. |
No information available | |
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Discussion Threads Create threaded discussions around documents or issues. |
No information available |
User Management and Permissions
(5 Yes /5 Known /7 Possible features)
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Role-Based Access Create and assign roles (e.g., admin, investor, advisor, uploader) with configurable permissions. |
Role-based permissions for admin, users, investors, etc., are a key SecureDocs security feature. | |
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Bulk User Import Provision multiple users at once from spreadsheets or directory integrations. |
No information available | |
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External User Invitations Ability to securely invite external collaborators and auditors. |
External user invitation is supported for guests, auditors, and outside counsel. | |
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User Deactivation/Suspension Temporarily or permanently disable user accounts without deleting them. |
Admins can deactivate or suspend users without deleting accounts. | |
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Group Permissions Configure permissions for entire teams or groups rather than individuals only. |
Group-level permission settings are available for simplified management. | |
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Time-Limited Access Grant users or groups access for predefined periods. |
Time-limited access can be set for users, e.g., expiring after due diligence phase. | |
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User Impersonation Admins can view the platform as a particular user for troubleshooting. |
No information available |
Usability and User Experience
(4 Yes /4 Known /7 Possible features)
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Modern Intuitive UI Clean, responsive design compatible with modern browsers and devices. |
SecureDocs UI is marketed as clean, modern, and responsive. | |
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Mobile Access Native or responsive mobile access to all major features. |
Native mobile web access is supported; users can access data rooms on mobile devices. | |
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Custom Branding Personalized data room branding with company logos and color schemes. |
Custom branding (logos, colors) is a headline capability. | |
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Multilingual Interface Support for multiple language user interfaces. |
No information available | |
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Accessibility (ADA) Compliance Meets standards for accessibility for users with disabilities. |
No information available | |
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Fast Load Time Typical time for data room or document preview to load. |
No information available | |
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Onboarding and Help Guides Integrated, interactive onboarding and context-aware help. |
Interactive help guides and onboarding support are provided in-app and via customer support. |
Integration and Interoperability
(4 Yes /4 Known /6 Possible features)
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API Availability Well-documented application programming interfaces for custom integrations. |
SecureDocs provides API for developer integration (API documentation available). | |
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Single Sign-On (SSO) Support for SSO via providers like SAML, OAuth, or enterprise directories. |
Single sign-on (SAML-based SSO) is supported per SecureDocs documentation. | |
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Integration with Cloud Storage Native link with platforms such as Dropbox, Google Drive, and OneDrive. |
No information available | |
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Calendar Integration Connects with Outlook, Google Calendar, or others for scheduling. |
No information available | |
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Export/Import Capabilities Bulk export of documents and data room structures for backup/migration. |
Bulk download and export features are provided for migration and backup. | |
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Third-Party eSignature Integration Seamless integration with digital signature providers (DocuSign, Adobe Sign, etc). |
Integration with DocuSign (third-party eSignature) is listed in SecureDocs features. |
Reporting and Analytics
(2 Yes /2 Known /5 Possible features)
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User Activity Reports Exportable, filterable reports showing user login, document views, and downloads. |
Admins can generate user activity reports (downloads, views, logins) and export as needed. | |
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Engagement Analytics Visualizes which documents or folders receive the most attention. |
Document engagement insights (analytics dashboard) available to admins. | |
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Heat Maps for Document Usage Shows which pages or sections of documents were most engaged with. |
No information available | |
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Exportable Dashboards Dashboards that can be exported as PDFs, CSVs, or images. |
No information available | |
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Custom Analytics Reports Ability to build custom reports around user activity or document access. |
No information available |
Performance and Scalability
(0 Yes /0 Known /5 Possible features)
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Concurrent User Support Number of users that can access the platform at the same time without performance degradation. |
No information available | |
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Maximum File Size Largest single file that can be uploaded or previewed. |
No information available | |
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Maximum Data Room Size Total storage capacity per project or data room. |
No information available | |
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Uptime Guarantee Service Level Agreement uptime metrics. |
No information available | |
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Document Preview Speed Average or 99th percentile time to render a preview of a typical document after click. |
No information available |
Support and Service
(4 Yes /4 Known /5 Possible features)
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24/7 Support Availability Help desk available around the clock via phone, chat, or email. |
Live support available 24/7 via phone, email, and chat per website. | |
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Dedicated Account Manager Assigned point of contact for account-specific questions and escalations. |
Dedicated account manager is available to Enterprise/Premium plans. | |
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Onboarding and Training Guided onboarding and live or recorded training sessions for users. |
Onboarding and live training sessions are available to all clients (clearly listed in product description). | |
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Knowledge Base Access Comprehensive help articles, guides, and FAQs. |
Comprehensive searchable knowledge base and FAQ provided for all users on support portal. | |
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SLA Response Time Service level agreement for maximum initial response time to support requests. |
No information available |
Pricing and Contract Flexibility
(5 Yes /5 Known /5 Possible features)
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Transparent Pricing Clear, publicly available pricing tiers and features. |
SecureDocs pricing is clear, public, and flat-rate with full feature lists. | |
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Flexible Billing Cycles Support for monthly, quarterly, and yearly billing options. |
Monthly and annual billing cycles supported (see pricing FAQ). | |
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Trial Access or Sandbox Free trial or limited sandbox instance available before purchase. |
Free trial access is available before purchase (14-day free trial advertised). | |
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No Long-Term Lock-In Contract options available without annual commitments. |
No annual contract required, monthly billing available (no long-term lock-in advertised). | |
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Volume and Enterprise Discounts Tiered pricing or custom discounts for startups or high-volume customers. |
Discounts for startups and multi-room/enterprise available; volume discounting discussed in pricing FAQ. |
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