at Financial Technnology Year
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DealCloud DataCortex from DealCloud
Enables financial advisors to generate, store, and collaborate on client service documents, investment memoranda, proposals, and reports, while integrating sophisticated workflow automation, compliance, and analytics.
Product analysis by function
Document Generation Software for Client Service and Operations
Tools that automate the creation of client-facing documents such as financial plans, investment policy statements, quarterly reviews, and regulatory disclosures.
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Document Creation and Customization
(13 Yes /13 Known /13 Possible features)
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Template Library Offers a comprehensive selection of pre-built, industry-standard templates for various document types (letters, reports, proposals, etc.). |
DealCloud DataCortex provides a repository of templates for proposals, reports, and memoranda, supporting industry-standard document types. | |
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Template Customization Allows editing of existing templates or creation of new templates tailored to specific advisory needs. |
Marketing materials reference extensive template customization, including creating new templates for specific advisory needs. | |
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Merge Fields/Variables Supports insertion of dynamic fields that auto-populate with client-specific or case-specific data. |
Product supports merge fields/variables pulled from the DealCloud platform for dynamic data population. | |
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Branding Support Supports applying firm logos, color schemes, footers, headers, and other branding elements automatically. |
Branding is supported via company logos, header/footer management, and color themes in the document engine. | |
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Conditional Content Enables logic-driven content insertion to personalize documents based on client data or document context. |
Rule-based document engines support logic-driven (conditional) content sections based on client and deal context. | |
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Bulk Document Generation Ability to generate multiple documents in batch for multiple clients or cases simultaneously. |
DealCloud describes bulk generation of pitchbooks, proposals, and reporting documents for multiple clients. | |
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Content Library Integration Links to libraries for reusable clauses, disclosures, and other standardized language. |
Content Library Integration is mentioned; users can insert approved clauses, disclosures, and boilerplate. | |
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Preview before Generation Allows users to preview documents in their final form prior to generation or sending. |
Preview available before document generation, according to product documentation. | |
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Language/Localization Support Supports creation of documents in multiple languages or regional settings. |
Localization features and multi-language template support are marketed for global financial firms. | |
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Document Versioning Maintains historied versions of templates and generated documents for compliance and auditing. |
Version control for templates and final documents is specifically mentioned for regulatory needs. | |
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Real-time Collaboration Allows multiple team members to work on a document or template concurrently. |
Real-time collaboration on documents is available for teams, enabling concurrent work. | |
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Document Assembly Workflow Supports stepwise assembly of complex documents with guidance and branching based on user input. |
Document assembly workflow and stepwise completion are part of DealCloud's workflow automation tools. | |
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Data-driven Content Generation Automatically selects and inserts content based on integrated databases or CRM data. |
Data from DealCloud CRM drives automatic inclusion of context-specific content in documents. |
Integration and Data Connectivity
(10 Yes /10 Known /11 Possible features)
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CRM Integration Connects with leading CRM systems to pull in client data, notes, and history for document personalization. |
Integrates with many CRM sources, including proprietary and external integrations; core DealCloud CRM is natively integrated. | |
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Core System APIs Provides open APIs or connectors for integration with portfolio management, billing, compliance, or ERP systems. |
APIs are exposed for integration with portfolio management, compliance, billing, and ERP systems. | |
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Data Import/Export Supports easy data transfer in/out via Excel, CSV, XML, JSON or similar standard formats. |
Supports import/export via CSV, Excel, and other standard formats. | |
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Single Sign-On (SSO) Allows users to authenticate via firm-wide SSO infrastructure, improving security and user experience. |
Single Sign-On (SSO) via SAML, ADFS, and other standards is marketed as a security feature. | |
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Document Management System (DMS) Integration Connects to enterprise DMS platforms (e.g., SharePoint, iManage, NetDocuments, Box). |
Integration with leading DMS including iManage and SharePoint described in solution architecture. | |
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e-Signature Integration Enables seamless routing of documents for e-signatures via platforms like DocuSign, Adobe Sign, etc. |
e-Signature via DocuSign and Adobe Sign are natively supported for document execution. | |
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Workflow Automation Integration Supports workflow orchestration with enterprise automation or BPM (business process management) tools. |
Automation integration for workflow and approval processes detailed in solution materials. | |
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Real-time Data Sync Ensures that data changes in core systems are reflected in documents in real-time, minimizing errors. |
Real-time synchronization of CRM data with documents is supported to prevent data mismatches. | |
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Notifications to Integrated Systems Sends activity and status notifications (e.g., document completed) to connected systems. |
Notifications and status updates can be sent to integrated systems according to process workflows. | |
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API Rate Limit Specifies the number of API calls supported per minute or hour. |
No information available | |
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Audit Trail Connectivity Allows audit trails and activity logs to be pulled/pushed to compliance or SIEM platforms. |
Audit trail connectors with compliance platforms, including SIEM, are offered. |
Compliance and Regulatory Controls
(10 Yes /10 Known /10 Possible features)
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Pre-approved Content Controls Requires and enforces use of language and templates that are approved by compliance teams. |
Pre-approved templates and clause controls are enforced for compliance. | |
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Audit Trail Tracks all actions related to document generation, editing, sharing, and approval. |
Detailed audit trail of document generation and modification is supported. | |
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Role-based Access Control (RBAC) Restricts document access, creation, and editing to authorized personnel based on user roles. |
Role- and permission-based access is a core feature, supporting RBAC. | |
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Electronic Signature Compliance Supports capture of digital or electronic signatures in compliance with relevant regulations (e.g., eIDAS, ESIGN Act). |
Electronic/e-signature compliance is specifically cited, including regulatory frameworks. | |
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Data Security Controls Provides encryption at rest and in transit; supports strong authentication. |
Encryption at rest and in transit, strong authentication are both part of the product's offering. | |
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Regulatory Update Tracking Ensures document templates and language are updated in accordance with new and evolving regulation. |
Regulatory update tracking for compliance across document language and templates is included. | |
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Data Retention Policy Enforcement Allows specification and enforcement of data/document retention and destruction schedules. |
Retention policies and enforcement are supported for document lifecycles. | |
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Document Watermarking Supports watermarks for confidential, draft, or other regulatory designations. |
Watermarking for confidential and draft documents is configurable. | |
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Legal Hold Capabilities Allows administrators to flag/document documents for hold in the event of litigation or investigation. |
Legal hold functionality is built into the admin control sets. | |
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Secure Sharing/Distribution Enforces secure document transmission options (secure link, restricted download, password protect, etc.). |
Secure sharing and secure document delivery options are described. |
User Experience and Accessibility
(9 Yes /9 Known /10 Possible features)
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Intuitive User Interface Modern, easy-to-use interface suitable for both technical and non-technical users. |
UI is described as user-centric, modern, facilitating use by a range of users. | |
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Accessibility Compliance WCAG-compliant for users with disabilities. |
Accessibility/ADA compliance is cited on DealCloud's website. | |
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Mobile Access Responsive design or mobile apps for document access, review, and limited editing on the go. |
Mobile-responsive website and iOS/Android apps are available. | |
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In-app Guidance/Tutorials Built-in tooltips, walkthroughs, and contextual help for users. |
In-app onboarding, guidance, and tutorials are part of the UX design. | |
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Multi-language Interface User interface can be switched between multiple languages to support diverse teams. |
Support for multi-language interface is noted for multinational teams. | |
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Personalized Dashboards Customizable dashboards showing relevant documents, status, and tasks. |
Personalized dashboards are supported for document and workflow tracking. | |
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Drag-and-drop Editing Easy editing and assembly of documents via drag-and-drop UI elements. |
Drag-and-drop editing is available for document assembly. | |
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Document Search and Filters Advanced document search, tagging, and filtering capabilities for efficient retrieval. |
Advanced searches and filters for documents are available. | |
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Quick Document Generation Average time from request to document generation completion. |
No information available | |
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Document Bookmarking Allows users to mark/tag frequently used or prioritized documents for quick reference. |
Bookmarking and favoriting documents is available in the user interface. |
Workflow, Approval, and Collaboration
(8 Yes /8 Known /10 Possible features)
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Multi-step Approval Workflows Allows configuration of approval chains, notifications, and escalation for document release. |
Multi-step approval workflow is a central feature for compliance review and sign-offs. | |
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Commenting & Annotations Enables team to leave comments, suggest edits, or flag issues within documents. |
Team commenting and annotation is included for internal review. | |
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Task Assignment Assign specific document-related tasks to individual users or teams. |
Task assignment to users/teams is native in the workflow system. | |
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Automated Workflow Triggers Initiates workflows based on events (e.g., document submission triggers approval chain). |
Automated workflow triggers are provided for e.g., submission, approval, distribution. | |
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Collaboration Analytics Track and report metrics on team collaboration, bottlenecks, and turnaround times. |
Collaboration analytics and reporting are part of management dashboards. | |
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Document Locking Prevents conflicting edits by locking documents under review or editing. |
Documents can be locked while under review or edit to prevent conflicts. | |
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Automated Reminders Automatically reminds users of pending reviews, approvals, or expirations. |
Automated reminder notifications for reviews/approvals are configurable. | |
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Delegation Allows temporary or permanent delegation of approval or workflow steps to other users. |
No information available | |
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Parallel and Sequential Approval Supports both parallel and sequence-based approval processes. |
Product supports both parallel and sequential (serial) document approval processes. | |
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Time to Completion Average workflow duration from initiation to document completion. |
No information available |
Output Formats and Distribution
(8 Yes /8 Known /9 Possible features)
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Multi-format Output Supports export to PDF, Word, Excel, HTML, and other standard formats. |
Supports multiple output formats including PDF, DOCX, XLSX, and HTML. | |
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Bulk Distribution Allows documents to be sent or distributed in bulk to multiple recipients. |
Bulk distribution to multiple clients/recipients is supported. | |
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Secure Email/Portal Delivery Supports delivery via encrypted email, secure web portals, or client logins. |
Documents can be delivered via secure portal or encrypted email. | |
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Automated Printing Queues Integration with print shops or local printers for mass document production. |
Integration with printing queues and mass printing is available via third-party connectors. | |
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Secure File Transfer Protocols Supports SFTP, FTPS, or encrypted document delivery mechanisms. |
Secure file transfer via SFTP, FTPS, and encrypted delivery mechanisms available. | |
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Read Receipt/Delivery Confirmation Tracks when documents are received or viewed by recipients. |
Read receipt, view status, and delivery confirmation features are available. | |
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Document Expiry Controls Sets expiration, access limits, or revocation for distributed documents. |
Document expiry and revocation controls for sensitive/confidential material are supported. | |
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Watermarked Output Automatically adds watermarks to distributed documents where required. |
Watermarked output is supported for regulatory and internal purposes. | |
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Output Speed Average time taken to generate and deliver a batch of 100 standard documents. |
No information available |
Security and Privacy Controls
(6 Yes /6 Known /9 Possible features)
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Data Encryption Encrypts documents at rest and in transit, using industry-standard protocols. |
AES-256 encryption is used at rest and in transit. | |
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Multi-factor Authentication (MFA) Requires MFA for access to sensitive document generation and management features. |
Multi-factor authentication via TOTP, SMS, or app is supported. | |
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Granular Permissions Fine-grained permissions for document access, editing, sharing, and deletion. |
Granular permissioning available for all document actions. | |
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Activity Monitoring Logs and monitors all user activity for security and compliance. |
Activity monitoring logged for all user actions. | |
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IP Whitelisting Allows access only from specified IP addresses/ranges. |
No information available | |
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Audit Logs Retention Retains activity logs for specified period for security and compliance review. |
Compliance support for auditing and log retention per regulatory needs. | |
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Data Masking Masks or obfuscates sensitive client data in non-production environments. |
No information available | |
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User Session Timeout Automatic logoff after specified inactivity period. |
No information available | |
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GDPR/CCPA Compliance Supports features for data subject access requests and lawful data handling practices. |
GDPR and CCPA compliance are referenced, including data handling and SAR support. |
Performance, Scalability, and Reliability
(3 Yes /3 Known /8 Possible features)
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High Availability Supports redundancy and failover to keep system running with minimal downtime. |
System is built with redundancy and failover for high-availability. | |
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Uptime SLA Guaranteed uptime percentage as per service level agreement. |
No information available | |
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Scalability Ability to support increasing numbers of users, documents, or data without performance degradation. |
Product scales to thousands of users and millions of documents without performance degradation. | |
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Disaster Recovery Plans and technology in place to recover from catastrophic failures. |
Disaster recovery plans and backup strategies are part of data security architecture. | |
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Load Handling Capacity Maximum concurrent document generation operations handled. |
No information available | |
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Backup Frequency Interval at which document data is backed up. |
No information available | |
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Response Time Average server response time for standard API calls. |
No information available | |
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Latency Maximum acceptable latency for document generation tasks. |
No information available |
Reporting and Analytics
(7 Yes /7 Known /7 Possible features)
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Document Generation Reports Provides reports on volumes, types, and frequencies of generated documents. |
Product provides detailed reporting on volume and type of generated documents. | |
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User Activity Reports Tracks document-related activity by individual users or teams. |
User- and team-based activity reporting is available. | |
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Turnaround Time Metrics Reports metrics on time taken from document initiation to completion. |
Turnaround time metrics for document cycles are reported. | |
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Exception/Error Reporting Alerts and reports on failed or incomplete document workflows. |
Exception and error reporting for failed or incomplete document flows is provided. | |
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Template Usage Statistics Monitors frequency and context of template usage. |
Reporting on template usage/frequency is available. | |
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Exportable Reports Ability to export reports to Excel, PDF, or CSV for further analysis. |
Reports can be exported in Excel, PDF, and CSV format. | |
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Custom Report Builder Allows configuration of custom reports on document activity and metadata. |
Custom reporting tools for document and workflow analytics. |
Support, Maintenance, and Vendor Services
(6 Yes /6 Known /7 Possible features)
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24/7 Support Availability Round-the-clock support via email, chat, or phone. |
24/7 support is referenced in customer service materials. | |
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Onboarding and Training Services Structured onboarding, training, and documentation to support initial and ongoing user education. |
Structured onboarding and training is available for all clients. | |
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Regular System Updates Vendor regularly provides updates for security, compliance, and feature improvements. |
DealCloud provides regular system updates for security and feature enhancements. | |
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Dedicated Account Manager Assignment of a dedicated specialist for ongoing account management. |
Dedicated account managers assigned to enterprise clients. | |
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Professional Services Offered Consulting, customization, and integration support offered as value-added services. |
Professional services including consulting and custom configuration are offered. | |
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Self-Service Support Portal Provides customers with access to documentation, knowledge base, and ticketing. |
Self-service support portal and ticketing system available to users. | |
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Incident Response Time Average time to first response for critical support tickets. |
No information available |
Cost, Licensing, and Commercial Flexibility
(6 Yes /6 Known /7 Possible features)
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Transparent Pricing Model Clear, upfront costs with no hidden or ambiguous fees. |
Transparent pricing models described on the website and in RFP documents. | |
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Flexible Licensing Options for per-user, per-document, or enterprise/unlimited usage licensing. |
Flexible licensing options for user-based, enterprise, or unlimited licensing. | |
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Free Trial or Pilot Availability of free or limited-time trial environment for evaluation. |
Free pilot/evaluation environment offered to prospective customers. | |
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Volume Discount Tiers Discounts for higher usage, supporting scalability at lower per-unit cost. |
Volume discount pricing tiers available for large organizations. | |
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No Lock-in Period Ability to terminate/adjust licensing without long-term lock-in. |
No long-term lock-in required for subscriptions in many contracts. | |
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Support/Update Costs Included Ongoing support, security, and updates are included in the base license fee. |
Support and updates are included in most license agreements. | |
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Annual Cost Typical cost per year for a standard team (specify if possible). |
No information available |
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