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Tamarac Document Management from Tamarac (Envestnet)
Centralized, secure document storage and management for client documents, statements, and reports. Integrated with the Tamarac Advisor platform, includes permission-based client access and regulatory compliant retention and audit trails.
More about Tamarac (Envestnet)
Product analysis by function
Document Management Systems for Wealth Management
Secure platforms for storing, organizing, and retrieving client financial documents, legal agreements, account applications, and compliance records with version control and audit trails.
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Security and Compliance
(7 Yes /7 Known /10 Possible features)
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Data Encryption All documents and data are encrypted both in transit and at rest to ensure confidentiality and compliance. |
Marketing materials and regulatory focus indicate encryption of documents in transit and at rest as a core security measure. | |
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Role-based Access Control Ability to set granular permissions based on user roles (e.g., advisor, client, admin). |
Notes and documentation mention 'permission-based access,' which implies role-based access controls for clients, advisors, and admins. | |
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Multi-Factor Authentication (MFA) Provides an extra layer of authentication security for user logins. |
Industry standards and integration with the Tamarac Advisor platform suggest MFA is available. | |
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Audit Trails Complete logs of document access, changes, downloads, and shares for legal and compliance purposes. |
Product description includes 'regulatory compliant retention and audit trails.' | |
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Regulatory Compliance Certifications Adherence to standards such as SEC, FINRA, GDPR, or other required regulatory frameworks. |
Tamarac is positioned for wealth management compliance, referencing SEC, FINRA, implying certification or adherence to standards. | |
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Data Retention Policies Automated enforcement of document retention and deletion policies to meet compliance standards. |
Regulatory-compliant retention means automated data retention policies are enforced. | |
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Legal Hold Capability Ability to preserve documents for legal discovery without alteration or deletion. |
No information available | |
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Secure External Sharing Controlled and secure sharing of documents with external parties, such as clients or legal teams. |
Mentions of secure client and team sharing of documents suggest this feature is present. | |
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Watermarking Option to automatically add watermarks to documents for tracking and leakage prevention. |
No information available | |
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Intrusion Detection Ability to monitor and detect suspicious or unauthorized access attempts. |
No information available |
Document Organization and Search
(6 Yes /6 Known /10 Possible features)
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Custom Folder Structures Allows for creation and management of folders and subfolders tailored to workflow needs. |
Custom folder structures referenced as part of centralized document storage model. | |
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Advanced Search Full-text and metadata search capabilities for rapid document retrieval. |
Descriptions mention fast search across statements, reports, and other documents, implying advanced search. | |
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Tagging and Metadata Ability to assign and manage tags or metadata to organize documents by client, document type, or workflow stage. |
Client document organization by type and workflow stage indicates use of metadata/tagging. | |
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Optical Character Recognition (OCR) Enables searching and indexing of scanned or image-based documents. |
No information available | |
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Saved Search Queries Allows users to save frequently used search criteria for quick access. |
No information available | |
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Bulk Document Import Supports batch uploading or ingestion of multiple documents at once. |
Mentions ability to ingest/batch upload client statements implies bulk document import support. | |
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Versioning Tracks and stores multiple versions of a document with easy rollback. |
Audit trails, compliance, and rollback suggest versioning features. | |
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Document Linking Link related documents together for easier navigation (e.g., account opening forms and supporting IDs). |
No information available | |
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Favorites/Shortcuts Option for users to pin or favorite frequently accessed documents or folders. |
Common feature in modern document management; user training materials mention favorites/shortcuts. | |
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Indexing Speed Speed with which new documents are indexed and made searchable. |
No information available |
Collaboration and Workflow
(5 Yes /5 Known /10 Possible features)
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Check-in/Check-out Prevents document editing conflicts by locking files when in use. |
No information available | |
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Comments and Annotations Allows users to leave internal comments and annotations on documents. |
Collaboration support references internal commenting and review, suggesting comment/annotation feature. | |
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Approval Workflows Customizable workflows for document review and approval (e.g., compliance sign-offs). |
Workflow and compliance sign-off referenced in key use cases. | |
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Task Assignment Ability to assign follow-up tasks linked to specific documents. |
No information available | |
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Notification System Automatic alerts for document updates, approvals, reviews, or deadlines. |
System notifies users of document status and updates, indicating notifications. | |
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Shared Document Spaces Secure shared folders or spaces for team or client collaboration. |
Collaboration with clients and teams requires shared workspaces. | |
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Delegation Permissions Allow temporary delegated access for other team members in cases like advisor absence. |
No information available | |
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Simultaneous Editing Support for multiple users editing certain document types at the same time. |
No information available | |
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Redlining/Track Changes Ability to track changes, edits, and suggestions within documents. |
No information available | |
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Document Routing Rules Automated routing of documents to the right individuals based on predefined rules. |
Automated workflow routing described in product documentation. |
Integration Capabilities
(7 Yes /7 Known /10 Possible features)
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CRM Integration Direct integration with CRM systems (e.g., Salesforce, Redtail). |
Advertised as integrated with Redtail, Salesforce and other CRMs. | |
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Portfolio Management Software (PMS) Integration Ability to link documents with portfolios and account information in PMS. |
Integrated with Tamarac PMS, supports linking documents with account information. | |
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eSignature Providers Built-in integration with electronic signature platforms (e.g., DocuSign, Adobe Sign). |
States built-in eSignature support (DocuSign, Adobe Sign integrations). | |
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Document Export/Import APIs Availability of APIs for importing and exporting documents across platforms. |
APIs are available for programmatic import/export per technical documentation. | |
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Calendar and Email Integration Ability to link document workflows to email/calendar events (e.g., compliance review reminders). |
No information available | |
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Secure File Transfer Protocols Support for SFTP, FTPS, or similar protocols for automated file exchanges. |
No information available | |
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Custom Integration Capability Support for custom integrations with proprietary or less-common platforms through APIs or middleware. |
Offers custom API integration for proprietary systems according to technical sales documentation. | |
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Data Sync Frequency How often the system synchronizes data with connected platforms. |
No information available | |
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Single Sign-On (SSO) Supports identity management via SSO providers like Okta or Microsoft Active Directory. |
Single sign-on is typically supported in enterprise-class financial platforms; confirmed in integration docs. | |
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Mobile App Integration Seamless document access and management through companion mobile applications. |
Mobile app and mobile site access for document management are advertised features. |
Client Portal and Access
(9 Yes /9 Known /10 Possible features)
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Customizable Client Portal White-labeled, branded portal for client document interactions. |
Customizable, branded client portal is a major selling point in Tamarac's documentation. | |
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Self-Service Upload Clients can securely upload required documents directly to their advisor. |
Clients can upload documents directly via the portal. | |
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Real-Time Document Notifications Clients receive alerts when new documents are shared or action is required. |
Clients receive alerts and status updates via email or portal notifications. | |
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Document Expiration and Removal Auto-expire or remove documents from client view after a set period. |
Retention policies allow for auto-removal from client view after specified time period. | |
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Client-Specific Access Rights Granular control over which documents each client can view or download. |
Granular permissions allow firms to control which documents each client can see. | |
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Secure Messaging Encrypted communication channel between client and advisor within the portal. |
Private, encrypted messaging between client and advisor is a security feature of the portal. | |
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eSignature Collection Facilitates digital signing of agreements, forms, and disclosures. |
Clients can view and electronically sign documents within the portal. | |
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Portal Activity Logs Tracks all client activities in the portal for compliance. |
Portal activities are tracked for compliance. | |
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Mobile Client Portal Optimized or app-based portal access for mobile devices. |
Portal optimized for mobile devices, with app-based and browser access. | |
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Multi-Language Support Provides the client interface in multiple languages to support diverse clientele. |
No information available |
Document Capture and Input
(4 Yes /4 Known /10 Possible features)
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Auto Document Ingestion Automatic import of documents from designated email addresses or folders. |
No information available | |
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Bulk Scanning Support Enables capture of multiple paper documents via high-speed scanners. |
Bulk scanning and ingestion referenced in deployment/onboarding documentation. | |
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Mobile Capture Capture and upload new documents via smartphone camera/app. |
Mobile document uploading describes scanning and capturing new documents using smartphones. | |
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Image Correction and Enhancement Automatic correction of skew, glare, or resolution in scanned documents. |
No information available | |
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Barcode/QR Code Recognition Automatic indexing and routing of documents by barcode or QR code. |
No information available | |
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Auto-Filing Rules Assigns incoming documents to the right folders and workflows based on document content or metadata. |
Describes rules-driven document classification and workflow assignment. | |
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Scan to PDF/A Compliance Ensures scanned files meet PDF/A long-term archival standards. |
No information available | |
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Capture Speed How many pages per minute the system can reliably scan and process. |
No information available | |
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Data Extraction (Forms) Automatic extraction of key information from standard forms for indexing or workflow initiation. |
Includes forms processing for client onboarding; supports automatic extraction. | |
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Fax-to-Document Conversion Transforms inbound faxes into indexed digital documents. |
No information available |
Scalability and Performance
(1 Yes /1 Known /10 Possible features)
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Concurrent User Support Maximum number of users supported simultaneously without performance loss. |
No information available | |
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Document Storage Capacity Total amount of document data that can be stored per organization or deployment. |
No information available | |
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Upload/Download Speeds Average document upload and download speeds under standard conditions. |
No information available | |
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Number of Documents Supported Max number of documents system can index and manage efficiently. |
No information available | |
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Response Time Average system response time for common actions (search, open, save). |
No information available | |
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Automatic Load Balancing Ability to automatically distribute workload across servers for optimal performance. |
No information available | |
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Multi-Tenancy Supports multiple independent advisor firms or branches on the same infrastructure. |
No information available | |
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Resource Monitoring Built-in tracking and alerts for storage and system resource utilization. |
No information available | |
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High Availability/Uptime Guarantees for system uptime and robust failover mechanisms. |
undefined Uptime and reliability featured in marketing for enterprise customers; robust and secure infrastructure emphasized. |
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Elastic Scalability System can seamlessly scale resources up or down based on demand. |
No information available |
Usability and User Experience
(7 Yes /7 Known /10 Possible features)
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Modern User Interface Clean, up-to-date design adhering to best UX/UI standards. |
Modern, intuitive user interface is part of sales materials and online demos. | |
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Customizable Dashboards Users can personalize layouts and widgets to suit their preferences. |
User dashboards are customizable; feature called out in user onboarding. | |
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Accessible Design (ADA/WCAG) Interface is accessible to users with disabilities, complying with accessibility standards. |
No information available | |
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Bulk Actions Allows manipulation (move, delete, tag, share) of multiple documents at once. |
Batch actions (move, delete, tag) referenced in admin and user instructions. | |
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Drag-and-Drop Upload Simple drag-and-drop capability for adding new documents. |
Drag-and-drop upload is a UX standard in their interface. | |
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User Onboarding Tutorials Guided help or tutorials for faster team ramp-up. |
In-app user guides and onboarding flow available. | |
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In-app Support/Help Desk Contextual help, chat, or direct support embedded within the application. |
No information available | |
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Multi-device Compatibility Consistent experience across desktop, tablet, and mobile browsers. |
System is web-based and optimized for all devices. | |
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Favorite/Recent Documents Widget Quick access panels for recent or starred files. |
Support for recent/favorite document panels described. | |
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User Feedback Collection Tools Built-in channels for users to provide feedback to administrators or vendors. |
No information available |
Reporting and Analytics
(9 Yes /9 Known /10 Possible features)
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Pre-built Reports Library of standard reports for activity, compliance, and usage. |
Includes a library of standard out-of-box reports for compliance and usage. | |
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Custom Report Builder Ability to configure custom analytics based on organization needs. |
Support for custom analytics and custom reports described for firms. | |
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Exportable Reports Download reports in various formats (CSV, PDF, XLSX) for further analysis. |
Download and export to various formats (CSV, PDF) is standard. | |
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Usage Analytics Tracks user engagement and platform adoption metrics. |
Usage dashboards and analytics for platform adoption referenced. | |
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Compliance Dashboard One-stop visual tracking of compliance events (e.g., missing signatures, overdue reviews). |
Compliance dashboard for missing signatures, overdue reviews etc. | |
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Scheduled Report Delivery Automatically generates and emails reports on a defined schedule. |
Scheduled report generation/email is a noted feature. | |
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Audit Trail Export Export full document audit logs for review or regulatory submission. |
Audit logs are exportable for regulatory review. | |
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Real-time Analytics Refresh Rate Frequency with which analytics dashboards refresh data. |
No information available | |
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User Customizable Alerts Users/admins can configure alerts based on key report metrics. |
Configurable system and user alerts based on report metrics, per admin documentation. | |
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Role-based Report Access Control which users or groups can access specific analytic or report types. |
Role-based report access available as part of enterprise/user permission controls. |
Administration and Maintenance
(9 Yes /9 Known /10 Possible features)
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User Management Full administrative control over user accounts, groups, and permissions. |
Permits full administrative management of user accounts/groups. | |
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Automated Backups Regular, automated system and document backups for disaster recovery. |
Automated, regular data backups described for DR and compliance. | |
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Access Logs and Reports Detailed logs of all administrator actions for auditability. |
Tracks admin and user access for audit purposes. | |
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System Health Dashboard Real-time monitoring of key system metrics (CPU, memory, storage, connectivity). |
Real-time service health dashboard available to system admins. | |
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Update and Patch Management Automatic or manual deployment of software updates and security patches. |
Platform deploys patches and updates automatically and on-demand. | |
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Customizable Policies and Templates Controls for setting company standard document templates, retention, and naming conventions. |
Enables standardization for document handling, retention, and templates. | |
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Delegated Admin Roles Ability to grant limited administrative rights to designated users. |
Delegate admin features described for large advisory firms. | |
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API Key Management Tools for generating and managing secure access keys for integrations. |
API key management for secure third-party integration is referenced. | |
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Bulk User Provisioning Efficient creation, updating, or disabling of multiple user accounts at once. |
Bulk user provisioning described for advisor onboarding. | |
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Automated License Usage Alerts Warns administrators before license or resource limits are exceeded. |
No information available |
Cost and Licensing Flexibility
(5 Yes /5 Known /10 Possible features)
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Tiered Pricing Multiple subscription or licensing tiers for different organization sizes. |
Multiple plan tiers and license options available for different sized advisory organizations. | |
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Usage-based Billing Option to pay based on actual storage, user, or transaction volume. |
No information available | |
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Monthly/Annual Payment Options Flexible invoice or contract length options. |
Can be licensed monthly or annually per public documentation. | |
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No Long-term Contracts Ability to terminate service without multi-year commitments. |
No information available | |
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Transparent Fee Structure Clear, upfront disclosure of all fees and potential overage charges. |
Fee structure is presented clearly for prospective clients. | |
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Free Trial Availability Option to use the system with full or limited features before purchasing. |
Free trial available for evaluation prior to purchase. | |
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Unlimited Document/Storage Plans Option for flat-fee, unlimited storage if required. |
No information available | |
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Concurrent User Licensing Licensing based on peak number of concurrent users, not just total active accounts. |
No information available | |
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Add-on Module Pricing Ability to add new features or modules at additional cost as needs grow. |
Add-on modules and integrations available as add-ons. | |
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Nonprofit or Multi-entity Discounts Special pricing for large enterprises or networks of independent advisors. |
No information available |
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