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Divvy Expense Management from Divvy (by BILL)
Real-time transaction tracking, budget controls, receipt capture, robust approval workflows, and integration with accounting systems. Suitable for the needs of venture capital funds.
Product analysis by function
Expense Management Systems for Operations and Finance
Tools tracking operational expenses, travel costs, and allocation of expenses between management company and funds.
More Expense Management Systems
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Core Expense Tracking
(10 Yes /10 Known /11 Possible features)
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Multi-entity support Ability to track and allocate expenses across multiple legal entities (e.g., management company, multiple funds). |
Divvy supports multi-entity expense tracking across different funds and management companies as described in its fund management documentation. | |
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Expense categorization Automatic or manual classification of expenses into user-defined categories (travel, office supplies, etc.). |
Divvy offers automatic and manual expense categorization into customizable categories. | |
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Automated receipt capture Upload, scan, or email receipts with OCR to automatically attach them to expense entries. |
Divvy provides receipt capture via mobile app including OCR and email upload. | |
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Bulk import Import bank or credit card statements and map transactions to expenses in bulk. |
Divvy allows bulk import of credit card and bank statement transactions for expense allocation. | |
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Custom allocation rules Ability to automatically split expenses between entities or cost centers based on preset rules. |
Divvy offers custom allocation and splitting based upon user-defined rules. | |
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Manual allocation override Ability to manually adjust or override automatic allocations per transaction. |
Users can manually adjust automatic allocations in Divvy. | |
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Multi-currency support Capture and reconcile expenses in multiple currencies with automatic conversion. |
Divvy supports multi-currency processing and reconciles expenses with currency exchange rates. | |
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Sync with accounting systems Direct integration or export to accounting/ERP platforms. |
Divvy integrates directly with accounting systems, including QuickBooks and NetSuite. | |
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Custom fields Support for user-selected custom fields on expense entries (deal code, event, etc.). |
Custom fields can be added to expenses for tracking investments, deals, or other business needs. | |
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Tagging Ability to add searchable tags to expenses for better reporting and search. |
Tagging is available for granular reporting and search within Divvy. | |
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Transaction processing speed Average time taken to process an expense entry from upload to approval. |
No information available |
Approval Workflow
(8 Yes /8 Known /10 Possible features)
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Multi-level approvals Support for multi-step approval chains based on dollar amounts, departments, or entity. |
Divvy's approval workflows support multiple levels and custom chains based on roles and amounts. | |
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Custom approval routing Configurable workflow according to team structures and policies. |
Custom approval routing can be configured to match team policies. | |
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Role-based permissions Permission control for different user types (employee, manager, admin, finance). |
Permission controls are role-based for employee, approver, admin, and finance. | |
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Automated escalation Automatic escalation if an expense isn’t approved within a set timeframe. |
Unapproved expenses can be escalated automatically according to workflow settings. | |
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Mobile approvals Ability for approvers to review and approve expenses via a mobile app. |
Mobile approvals are enabled through Divvy's mobile apps. | |
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Delegated approvals Allow temporary delegation of approval rights during absences. |
No information available | |
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Batch approvals Ability to approve multiple expenses at once. |
Batch approval of expenses is supported. | |
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Audit trail Full logging of approvals, changes, and actions for compliance and transparency. |
Audit trail logs all approvals and changes for compliance purposes. | |
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Approval notification speed Average time between expense submission and notification sent to approver. |
No information available | |
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Customizable notifications Configurable notification settings (email, SMS, push) for different stages of approval. |
Users can configure notification preferences for approval and spend alerts. |
Integration & Connectivity
(5 Yes /5 Known /8 Possible features)
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Accounting software integration Direct two-way sync with leading accounting systems (QuickBooks, NetSuite, Sage, Xero, etc.). |
Divvy offers direct integration with multiple accounting platforms including two-way sync. | |
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Bank & credit card integration Automated import of transactions directly from bank or credit card feeds. |
Provides automated bank and card feed integration for transaction import. | |
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Payroll integration Sync reimbursements or expense payments with payroll providers. |
No information available | |
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API access Open APIs for data import/export to custom systems. |
Divvy has APIs for custom system integrations. | |
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Single sign-on (SSO) Support for single sign-on via SAML, OAuth, and/or SSO providers (Okta, Google Workspace, etc.). |
Single sign-on is available via integrations like SAML and Google Workspace. | |
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Calendar & email integration Ability to extract expenses from calendar events, or auto-generate expenses from corporate email receipts. |
No information available | |
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File export formats Support for exporting data in CSV, XLSX, PDF, and custom templates. |
Supports exporting data to CSV, XLSX, and PDF formats. | |
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Integration setup speed Average time required to connect and configure an integration. |
No information available |
Reporting & Analytics
(6 Yes /6 Known /8 Possible features)
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Custom reporting Create, save, and schedule custom reports by team, entity, expense type, etc. |
Custom report creation and scheduling is available for analytics and compliance. | |
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Real-time dashboards Interactive dashboards with real-time data visualization. |
Interactive dashboards update in real-time. | |
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Budget tracking & variance analysis Track budgets by cost center/entity and analyze variance vs. forecasts. |
Budget tracking with variance reporting by department/entity is included. | |
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Fund vs. management company reporting Segregated reporting for expenses allocated to funds vs. management company. |
No information available | |
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Historical comparison Compare expense performance over different periods (year-on-year, month-on-month). |
Historical period comparison available in reporting modules. | |
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Audit export reports Produce detailed audit-friendly reports for compliance review. |
Audit export (detailed reporting for compliance review) is supported. | |
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Automated scheduled delivery Automatically deliver pre-set reports to stakeholders at scheduled intervals. |
Automated scheduled report delivery is described in the reporting features. | |
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Report generation speed Average time to generate and export a standard report. |
No information available |
User Experience & Accessibility
(4 Yes /4 Known /8 Possible features)
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Mobile app availability Native mobile apps for iOS and Android. |
Native mobile apps for iOS and Android available. | |
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Intuitive user interface Modern, easy-to-use, and thoughtfully designed UI. |
Divvy's UI is noted for being modern and easy-to-use. | |
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Multi-language support Ability to select from a variety of supported languages. |
No information available | |
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Accessibility compliance Compliance with accessibility standards (WCAG, ADA). |
No information available | |
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Guided onboarding Interactive product tours and onboarding flows for new users. |
Guided/interactive onboarding is included for new users. | |
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Drag-and-drop upload Simple drag-and-drop interface for documents and receipts. |
Drag-and-drop receipt/document upload is available in web and mobile apps. | |
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Customizable layouts User-configurable dashboards and screen layouts. |
No information available | |
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User onboarding time Average time required for a new user to become proficient. |
No information available |
Travel & Policy Management
(5 Yes /6 Known /9 Possible features)
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Built-in travel booking Integrated booking engine for travel (flights, hotels, car rental) linked to expense capture. |
Not as far as we are aware.* Divvy does not provide a built-in travel booking engine; it focuses on expense management. | |
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Travel policy enforcement Automated flagging of non-compliant travel bookings or expenses. |
Divvy supports basic travel policy enforcement by flagging non-compliant expenses. | |
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Per diem management Calculation and allocation of per-diem rates based on location/days. |
No information available | |
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Mileage tracking Automated tracking of personal/business mileage for reimbursement. |
Mileage tracking is available through Divvy's mobile features. | |
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Travel approval workflow Separate approval flows specifically for travel-related expenses. |
Divvy supports separate approval workflow for travel expenses. | |
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Integration with travel vendors Direct connection to preferred travel providers, aggregators, or travel agencies. |
No information available | |
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Pre-trip authorization Ability to request and document authorization prior to business travel. |
No information available | |
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Travel spend analytics In-depth analysis and reporting on travel-related spend and trends. |
Travel spend analytics/reports included as part of expense analytics. | |
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Policy violation reports Automatic generation of reports highlighting policy breaches. |
Policy violation reports can be generated using reporting features. |
Compliance & Audit Controls
(6 Yes /6 Known /9 Possible features)
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Audit trail logging Immutable, time-stamped record of all actions taken within the system. |
Divvy provides immutable audit trail logging for all actions. | |
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SOX compliance features Support for Sarbanes-Oxley (SOX) act compliance workflows. |
No information available | |
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Custom retention policies Ability to set how long expense documents/records are retained. |
No information available | |
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Automated expense matching Automatic cross-referencing of expense reports, card transactions, and receipts. |
Expense matching is automated, integrating receipts, transactions, and reports. | |
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Detection of duplicate submissions Automatic flagging of duplicate expense claims. |
Automatic duplicate submission detection is included. | |
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Exceptions reporting Custom rules for identifying potential compliance breaches. |
Custom exceptions/compliance rules can be configured. | |
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Configurable audit export Ability to quickly export a full audit package with receipts, approvals, and allocations. |
Audit export with full documentation, receipts, and logs is available. | |
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GDPR compliance Conformance with EU data privacy regulations. |
BILL/Divvy is GDPR compliant according to their compliance documentation. | |
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SEC reporting support Assistance with preparing reports/regulatory filings for SEC or other regulators. |
No information available |
Security & Data Privacy
(4 Yes /4 Known /7 Possible features)
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End-to-end data encryption Encryption of data at rest and during transmission. |
End-to-end encryption for data in transit and at rest is confirmed by Divvy security information. | |
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Multi-factor authentication Support for MFA on all user accounts. |
Multi-factor authentication is supported as a security control. | |
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Granular access controls Configurable user and group access permissions. |
Granular access controls are set per user and role within the admin console. | |
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Regular penetration testing Third-party conducted security reviews and penetration tests. |
No information available | |
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Data residency options Ability to select where data is physically stored (data center region/country). |
No information available | |
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Automatic session timeout Automatic logout after a period of inactivity. |
Session timeout is automatically enforced after inactivity. | |
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Audit log retention period Length of time full security audit logs are available for review. |
No information available |
Deployment & Scalability
(2 Yes /2 Known /6 Possible features)
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Cloud-based deployment Hosted in a secure cloud environment accessible from anywhere. |
Cloud-based deployment is the standard model for Divvy. | |
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On-premises deployment option Option for on-premises hosting for enhanced control. |
No information available | |
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Uptime guarantee Service level agreement (SLA) commitment to system uptime. |
No information available | |
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System concurrent user capacity Maximum number of users who can access the system simultaneously. |
No information available | |
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Mobile device compatibility Optimized for a wide range of mobile and tablet devices. |
Mobile app and responsive web application ensure compatibility with a wide range of devices. | |
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Integration sandbox Test environment for integration development and QA. |
No information available |
Support & Service
(6 Yes /6 Known /7 Possible features)
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24/7 customer support Access to support agents at any time, with multiple channels (chat, phone, email). |
24/7 customer support is advertised on Divvy support and customer service pages. | |
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Dedicated account manager Assignment of a direct point-of-contact for larger clients. |
Dedicated account managers are available for enterprise and large clients. | |
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Online knowledge base Comprehensive and searchable self-service support resources. |
A comprehensive knowledge base is maintained online. | |
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Training resources Online courses, webinars, or in-person training for users. |
Online and live training resources are available. | |
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Implementation support Expert assistance during system setup and configuration. |
Implementation support is included, especially for enterprise customers. | |
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Feature request process Ability for users to suggest new features or enhancements. |
Users can submit feature requests directly via the web portal. | |
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Response time (support requests) Average initial response time to support tickets. |
No information available |
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