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Enables policy management, risk assessments, regulatory compliance workflows, board reporting, and audit tracking specifically adaptable for pension fund governance and compliance.
Software that supports board and committee management, policy administration, and governance workflows. These platforms maintain governance documents, manage meeting schedules, and track decision implementation.
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Meeting Scheduling Ability to coordinate and schedule meetings with automated calendar invitations. |
LogicManager provides modules for meeting management, including scheduling and automated calendar invites, as referenced in board management and compliance solutions. | |
Digital Agendas Support for creating, distributing, and amending meeting agendas electronically. |
Product supports digital agenda creation and distribution within governance workflows. | |
Secure Minutes Capture Tool to record, store, and distribute meeting minutes in a secure, permission-controlled environment. |
LogicManager's board and committee management includes secure minutes recording and distribution. | |
Attendance Tracking System for recording and reporting on attendee participation in meetings. |
Attendance tracking is a standard feature for board management modules, supporting pension and compliance needs. | |
Voting & Resolutions Digital tools for facilitating, recording, and storing votes and resolutions. |
Voting and resolutions are managed digitally through LogicManager's board governance tools. | |
Conflict of Interest Declarations Automated process for members to declare and manage conflicts of interest. |
Conflict of interest declarations and automated tracking are part of compliance management. | |
Board Pack Distribution Secure delivery of meeting materials and board packs to members. |
Secure board pack/materials distribution is supported for governance transparency and compliance. | |
Role-Based Access Customizable access controls for different committee and board member roles. |
Role-based access is fundamental for multi-level permissions in compliance and audit workflows. | |
Integration with Calendar Systems Ability to sync with external calendaring solutions (e.g., Outlook, Google Calendar). |
LogicManager offers integration with external calendar solutions like Outlook and Google Calendar. | |
Automated Reminders & Notifications Automated emails or alerts for pending tasks, upcoming meetings, or policy reviews. |
Automated reminders and notifications are highlighted in LogicManager's workflow automation suite. | |
Task Assignment & Follow-up Assign tasks to board/committee members and automate follow-up reminders. |
Task assignment and automated follow-ups are included in board management and compliance workflows. | |
Meeting Recording Audio or video recording of meetings with secure access. |
Meeting recording (audio/video or notes) is available and can be shared securely. | |
Remote Participation Tools Support for secure video conferencing and virtual meeting participation. |
Support for remote meeting attendance via secure video conferencing integration. | |
Document Annotation Board members can annotate and share notes directly on meeting documents. |
Board document annotation and shared notes are available for collaborative governance. | |
Member Directory Centralized directory of all board and committee members, including terms and roles. |
Centralized directory for board/committee members, including roles and terms. |
Centralized Document Repository Single, secure storage location for all governance and policy documents. |
A centralized, secure document repository is a core of LogicManager's platform. | |
Document Version Control Track changes, maintain prior versions, and manage approvals for documents. |
Version control and approval workflows are available for all policy and governance documents. | |
Searchable Document Index Advanced search capabilities across document types and content. |
Platform features document indexing and full-text search capabilities. | |
Document Expiry & Review Dates Automated tracking and notification of policy expiration and scheduled reviews. |
Expiry and review dates with automated notifications are supported for policy management. | |
Role-Based Document Access Access controlled via roles and permissions, supporting confidentiality. |
Document access is finely managed via roles and permission settings. | |
Policy Workflow Automation Automate drafting, approval, and publishing workflows for governance documents. |
Policy and document workflow automation, including approvals and publishing, is a documented feature. | |
E-signature Integration Ability for stakeholders to electronically sign documents securely. |
E-signature support/integration (e.g., DocuSign) is available for secure document signing. | |
Document Acknowledgment Tracking Track which members have read and acknowledged receipt of documents. |
Document acknowledgment tracking is included for compliance evidence. | |
External Document Sharing Secure sharing features for documents with external advisors or regulators. |
External sharing controls allow for secure document sharing with outside parties, including auditors. | |
Document Encryption In-transit and at-rest encryption for all stored documents. |
Documents are encrypted both in transit and at rest as per security documentation. | |
Activity Audit Trails Record activity, changes, and access events for all documents. |
Platform provides audit trails for document activity and user interactions. | |
Template Management Pre-defined templates for common policy and governance documents. |
Template management for standard policies and governance documents is covered in documentation. | |
Multi-format Document Support Support for popular document formats (PDF, Word, XLS, etc.). |
Multi-format document support includes PDF, DOC, XLS, and others. | |
Document Retention Scheduling Automated purging and archiving based on retention policies. |
Document retention and automated purging functionality available to support compliance. | |
Contract & Legal Document Management Specialized workflow and security for managing contracts and sensitive legal documents. |
Contract/legal document management workflows are part of compliance-focused features. |
Workflow Builder Intuitive tool to design and visualize governance workflows. |
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Approval Routing Automated routing of documents and requests for required approvals. |
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Dynamic Assignment Rules-based task assignment to roles or individuals based on process steps. |
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Deadline Management Automated deadline tracking and escalation notifications. |
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Escalation Paths Configurable escalation for non-completed actions or exceptions. |
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Progress Tracking Dashboards Dashboards for viewing workflow and project status in real-time. |
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Automated Alerts & Reminders Notifications for tasks, deadlines, and required approvals. |
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Audit Trail of Workflow Steps Complete record of each workflow action and participant. |
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Conditional Logic Support for complex routing and conditional steps within governance workflows. |
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Integration with External Tools Connect governance workflows with external email, calendar, and communication tools. |
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Customizable Forms Ability to design forms for governance processes (e.g., requests, declarations). |
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Process Analytics Reporting on workflow bottlenecks, efficiency, and compliance. |
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Automated Document Generation Auto-generate documents from workflow actions and data entries. |
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Signature Workflow Integration Automate collection of required e-signatures as part of workflow steps. |
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Workflow Templates Pre-built templates for common governance and compliance processes. |
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Regulatory Calendar System to track filing deadlines and regulatory obligations. |
Regulatory calendar tracks key compliance deadlines and activities. | |
Customizable Compliance Checklists Checklists tailored to specific industry requirements and regulations. |
Customizable compliance checklists are a specific offering for meeting various regulatory requirements. | |
Automated Compliance Monitoring Continuous monitoring of compliance with built-in alerts for non-compliance. |
Automated compliance monitoring features built-in alerts for non-compliance. | |
Regulatory Reporting Tools for generating and submitting reports to regulators. |
Regulatory reporting tools help generate reports necessary for external reporting. | |
Rule & Policy Mapping Link regulations and policies to related internal processes and controls. |
Rule and policy mapping connects regulations to internal processes. | |
Regulatory Change Notifications Alerts for relevant changes in laws, standards, or regulations. |
LogicManager issues regulatory change alerts to keep organizations current. | |
Automated Evidence Collection Automatically gather records necessary for demonstrating compliance. |
Automated evidence collection supports compliance and audit processes. | |
Compliance Attestation Tracking Track and report on user attestation to key policies or regulatory requirements. |
Compliance attestation tracking is available in the compliance module. | |
Risk Register Integration Connect compliance issues to an organizational risk register. |
Integration with risk register connects compliance issues with organizational risk statements. | |
Compliance Analytics Analytics to identify compliance trends, gaps, and risks. |
Compliance analytics and dashboards are a core feature. | |
Policy Exception Management Workflow for documenting, approving, and tracking policy exceptions. |
Exception management workflows allow the documentation and reporting of policy exceptions. | |
Audit Trail of Compliance Activities Detailed auditing of all compliance-related actions and changes. |
Audit trails are maintained for all compliance-related activities. | |
Third-party Compliance Management Extend compliance monitoring and reporting to key vendors and service providers. |
Third-party compliance management helps extend monitoring to vendor relationships. | |
User Certifications and Training Tracking Record staff certifications and required compliance training completions. |
Tracking of employee certifications and compliance training is supported. | |
Cross-jurisdictional Compliance Support Manage and track requirements across multiple applicable jurisdictions. |
Cross-jurisdictional compliance management is specifically mentioned for multi-jurisdictional needs. |
Decision Register Central log of all formal decisions made by boards and committees. |
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Automated Action Item Creation Create and assign action items directly from meeting minutes or resolutions. |
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Action Item Status Tracking Monitor the completion and status of governance-related action items. |
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Accountability Assignment Assign responsibility and deadlines for follow-up actions. |
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Completion Notification Automated notifications when assigned tasks are completed or overdue. |
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Evidence Attachment Attach evidence items (documents, links, notes) to decision and action records. |
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Overdue Actions Dashboard Overview of outstanding or overdue actions by board, committee, or member. |
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Linking Decisions to Policies Map decisions to relevant documents or policies for traceability. |
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Recurring Actions Scheduling Schedule and automate recurring governance actions and reminders. |
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Dependency Tracking Manage dependencies between multiple action items or decisions. |
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Export/Reporting Export lists or reports of decisions and actions for audits or reviews. |
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Comment and Discussion Threads Embedded discussion capability for decision and action items. |
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Task Re-assignment Ability to reassign actions in case of absence or role changes. |
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Escalation for Stalled Actions Automated escalation of uncompleted actions to designated leaders. |
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Action Closure Evidence Logging Log remarks or upload proof of action closure before marking tasks complete. |
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Single Sign-On (SSO) Support Integration with SSO providers for streamlined, secure login. |
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Multi-Factor Authentication (MFA) Support for MFA to enhance security of user accounts. |
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User Provisioning and De-provisioning Automated onboarding and offboarding of users based on roles. |
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Role-Based Access Controls Granular permissions management based on organizational and governance roles. |
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Delegated User Administration Allow designated personnel to manage users in subgroups or committees. |
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User Activity Monitoring Audit and log user activity within the platform. |
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Group and Committee Memberships Easily manage group affiliations and role memberships. |
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Guest/External User Access Secure, time-limited platform access for external advisors, auditors, or consultants. |
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Custom Password Policies Enforce organizational password complexity and rotation requirements. |
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Account Lockout Policies Security measures for failed login attempts and account lockouts. |
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Bulk User Management Support for bulk upload or changes to user permissions and accounts. |
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Access Request and Approval Workflow Automate and document the approval process for user access changes. |
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Session Timeout Configuration Adjustable limits for user session activity and automatic logoff. |
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User Directory Synchronization Integration with enterprise directory systems (e.g., Active Directory, LDAP). |
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User Access Review Reporting Generate reports for periodic access reviews and audits. |
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Audit Trail Logging Comprehensive logs of all actions, changes, and access events throughout the platform. |
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Evidence Repository Central, secure storage for audit evidence (documents, communications, files, etc.). |
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Audit Query Support Rapid response to audit requests with filtered document and record search. |
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Audit-ready Reports Pre-built report templates for common audit requirements. |
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Data Export Capabilities Ability to securely export audit logs and supporting documentation. |
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Tamper-evident Logging Ensure audit logs cannot be altered without detection. |
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Point-in-Time Snapshots Store system state/archive at specific dates for evidence and historical reference. |
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Exception Documentation Document reasons for and approval of exceptions to standard processes. |
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Link Evidence to Decisions Direct association of evidence files with meeting items, decisions, policies, or actions. |
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Access-controlled Evidence Sharing Secure, permission-based access for internal or external auditors. |
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Retention Management Automated application of retention policies to audit evidence and logs. |
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Evidence Version Control Track changes or additions to audit evidence over time. |
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Audit Issue Tracking Track and manage audit findings, recommendations, and remedial actions. |
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Cross-linking to Policies Link audit evidence and findings directly to governing policy documents. |
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Audit Engagement History Log of all past audit events, responses, and outcomes for reference. |
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Custom Report Builder Design, save, and schedule custom reports from governance and compliance data. |
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Dashboards Configurable, real-time dashboards for monitoring key governance metrics. |
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Automated Scheduled Reports Auto-generate and distribute reports on a regular schedule. |
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Export to Multiple Formats Download reports in PDF, Excel, CSV, or other useful formats. |
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Data Visualization Charts, graphs, and visual aids for performance and compliance trends. |
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Report Access Controls Restrict access to sensitive reports based on user roles and permissions. |
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Drill-through Analytics Navigate from summary dashboards to detailed report data. |
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Filter and Search Capabilities Advanced filter and search on report data. |
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Automated KPI Monitoring Continuous monitoring of key performance indicators with alerts for threshold breaches. |
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Audit and Compliance Reporting Pre-built templates for regulatory, audit, or compliance reporting. |
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Historical Data Analysis Compare current and past governance/compliance performance data. |
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Integration with BI Tools Connect platform data to external business intelligence tools. |
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Scheduled Distribution Lists Auto-email scheduled reports to distribution groups or individuals. |
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Interactive Data Exploration Users can interact with report visualizations in the browser. |
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Maturity & Benchmarking Reports Compare governance maturity or compliance benchmarks against peers. |
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API Availability Availability of well-documented APIs for exchanging data with other systems. |
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Single Sign-On Integration Seamless login integration with enterprise authentication solutions. |
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Data Import/Export Bulk import/export of data to/from external platforms and legacy systems. |
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Integration with Cloud Storage Connect platform to cloud storage services (e.g., SharePoint, Dropbox, Google Drive). |
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Email System Integration Bi-directional communication with corporate email systems. |
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Calendar Integration Sync platform events with individual or shared calendars in real time. |
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Directory Service Integration Synchronize user accounts and groups with enterprise identity systems. |
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Workflow & Automation Tool Integration Integrate with external workflow automation (e.g., Zapier, Power Automate). |
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Regulatory Filing System Connectivity Automate data submissions to regulatory portals. |
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Mobile App Synchronization Real-time sync and notifications between desktop and mobile applications. |
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Data Export Frequency The maximum number of data exports possible per day. |
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Supported Integration Endpoints Number of external systems/platforms that can be connected simultaneously. |
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Webhook Support Real-time external event notification via webhooks. |
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Custom Integration Toolkit Resources for custom integration development (SDKs, sandboxes). |
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Audit Logging of Data Transfers Audit trail for all data exchanged with external systems. |
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Data Encryption In Transit Encryption standards applied to data during transmission. |
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Data Encryption At Rest Encryption of all stored data in databases and backups. |
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Granular Access Permissions Fine-grained access control for sensitive content. |
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Data Residency Options Choice of data storage location to comply with national regulations. |
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Penetration Testing Regular independent security testing and vulnerability scanning. |
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Compliance Certifications Certifications such as ISO 27001, SOC 2, or similar. |
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Secure Mobile Access Data protection for mobile users and devices. |
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Disaster Recovery & Backups Automated backup and recovery policies for all data. |
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Incident Response Procedures Documented and tested plan for managing security incidents. |
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Real-time Threat Monitoring Continuous monitoring and alerting for security events. |
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Customer Security Portal A portal for customers to review security operations and documents. |
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Privacy by Design Features Design/inclusion of controls to comply with privacy regulations (GDPR, CCPA, etc). |
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Secure File Transfer Methods for securely transferring files to and from the platform. |
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Time to Restore from Backup Maximum platform recovery time from backup in case of disruption. |
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Physical Security Controls Safeguards for physical data centers (access control, environmental monitoring, etc). |
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Intuitive User Interface User-optimized design supporting quick learning and efficient task completion. |
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Role-based Dashboards Different dashboards tailored to user roles (trustees, managers, admins, etc). |
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Responsive Design Platform adapts to any device (desktop, tablet, mobile). |
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Accessible Design (ADA, WCAG) Accessibility and compatibility for users with disabilities. |
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Customizable Workflows Users can tailor governance workflows to their organizational needs. |
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In-app Help and Tutorials Built-in user guides, tooltips, and access to help resources. |
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Live Chat Support Real-time assistance from support staff. |
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Email and Ticketing Support Support available via email or online ticket submission. |
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Phone Support Hours The number of hours per day phone support is available. |
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Dedicated Account Manager Access to a named support/contact person for enterprise accounts. |
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Onboarding & Training Services Structured programs for training new users and facilitating rollout. |
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Self-service Knowledge Base Users can search and find solutions to common issues. |
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Multi-lingual Support Ability to use the platform in multiple languages. |
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User Communities or Forums Access to peer support through online communities. |
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User Feedback Mechanism In-platform tools for submitting ideas and improvement suggestions. |
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