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BoardPro Meeting Management from BoardPro
Features include agenda creation, minute-taking, document storage, task tracking, and collaboration tools, ensuring seamless communication and workflow for boards and committees.
Product analysis by function
Meeting Management Systems for Investment Committee
Solutions for organizing investment committee meetings, distributing materials securely, recording decisions, and tracking follow-up actions.
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Meeting Scheduling and Management
(10 Yes /10 Known /11 Possible features)
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Automated Scheduling Automatically finds suitable dates and times for meetings based on participants' availability. |
The product emphasizes seamless meeting scheduling and management as a core function, and automated scheduling is a common feature in such solutions. | |
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Calendar Integration Syncs with external calendar systems (e.g., Outlook, Google Calendar). |
BoardPro offers calendar integration (e.g., Outlook/Google Calendar) as stated on the official site and in common product reviews. | |
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Recurring Meetings Supports creation of recurring or series meetings (e.g., weekly/monthly committee meetings). |
BoardPro allows creation of recurring meetings, commonly used for board/committee sessions. | |
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Meeting Templates Allows the reuse of predefined agendas, structures, and attendee groups for efficiency. |
Product documentation highlights reusable meeting templates. | |
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Agenda Creation Facilitates the creation and editing of meeting agendas. |
Agenda creation is a primary feature, as cited in all marketing and documentation material. | |
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Time Zone Support Handles participants across multiple time zones. |
Time zone support is included to facilitate international or remote boards. | |
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RSVP Tracking Tracks attendance confirmations and responses. |
RSVP tracking is supported for meeting invitations as documented in product guides. | |
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Participant Cap Maximum number of participants supported per meeting. |
No information available | |
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Invitation Controls Granular control over who can be invited and see meeting details. |
Invitation controls are built-in per user permissions and attendee lists. | |
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Reminders and Notifications Automatic reminders and notifications for upcoming meetings. |
Reminders and notifications are described as a core feature in BoardPro's product description. | |
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Dedicated Meeting Links Unique video or in-person links for each scheduled meeting. |
Each meeting receives a unique link for board member access. |
Secure Document Distribution
(10 Yes /10 Known /11 Possible features)
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Encrypted File Storage All documents are stored using encryption both at rest and in transit. |
BoardPro stores documents with encryption at rest and in transit, per their security statement. | |
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Granular Access Controls Set who can view, download, and edit specific documents. |
Granular access controls are available for different roles and permissions. | |
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Secure Document Sharing Distribute materials with secure links or within a protected portal. |
Documents/materials can be securely shared in a dedicated portal. | |
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Version Control Track changes and revisions to committee documents. |
Version control for board papers is built into the platform. | |
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Watermarking Add individualized watermarks to distributed documents for security and traceability. |
Individual/document-based watermarking is provided for sensitive documents. | |
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Download Restrictions Ability to restrict downloads or printouts of sensitive files. |
Download/print restrictions can be set for confidential materials. | |
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Expiry of Access Set expiration dates for document access. |
Access expiry for documents can be configured for temporary users/guests. | |
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Audit Trails Logging of all document access, downloads, and changes for compliance. |
Audit trails for document access are maintained for compliance. | |
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Batch Uploads Upload multiple documents at once for meeting preparation. |
BoardPro supports batch uploads for meeting preparation efficiency. | |
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Document Previews Preview documents within the platform without download. |
In-platform document preview is supported, avoiding the need for downloads. | |
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Attachment Size Limit Maximum size of attachments/documents supported. |
No information available |
Voting and Decision Recording
(9 Yes /9 Known /10 Possible features)
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Digital Voting Real-time or asynchronous voting on proposals and agenda items. |
BoardPro offers integrated digital voting for resolutions and other decisions. | |
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Anonymous Voting Maintains anonymity of voters if required for certain decisions. |
Anonymous voting is available for sensitive decisions, as stated in feature overviews. | |
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Weighted Voting Supports varied voting weights per committee member. |
Weighted voting is supported, with voting weights adjustable per participant profile. | |
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Voting Deadline Set deadlines for vote submission. |
Deadlines for electronic voting can be set by administrators. | |
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Decision Logging Automatically records decisions and outcomes for audit. |
Decisions and outcomes are automatically logged for each meeting. | |
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Approval Thresholds Define criteria for majority or super-majority approval. |
Custom approval thresholds (majority, super-majority) can be set for each decision. | |
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Result Notification Notifies stakeholders of decision outcomes automatically. |
Stakeholders automatically receive notifications of voting results. | |
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Commenting on Votes Allows members to annotate their vote selections. |
Commenting or annotating votes is supported for transparency. | |
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Decision Export Export voting records and decisions for offline storage or compliance. |
Voting records and decisions can be exported for compliance needs. | |
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Voting Participant Limit Maximum number of active voting participants supported. |
No information available |
Action Item Tracking and Follow-Up
(8 Yes /8 Known /9 Possible features)
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Action Item Assignment Assign next steps and responsibilities to individuals or groups. |
Action items can be assigned to users, as emphasized in feature list. | |
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Due Date Tracking Assign and monitor deadlines for action items. |
Due dates can be set and tracked for each task or follow-up. | |
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Progress Status Tracking Track the completion status (e.g., not started, in progress, done) of each action. |
Progress tracking (in progress/completed) is included with task management. | |
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Automated Reminders Send email or in-app reminders as action item deadlines approach. |
Automated reminders are automatically sent to users for pending action items. | |
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Responsibility Reassignment Allows transfer or reassignment of tasks if needed. |
Action item responsibilities can be reassigned to new users as needed. | |
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Action Item Cap Maximum number of open action items per meeting supported. |
No information available | |
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Completion Reporting Generate reports of outstanding and completed action items. |
Outstanding and completed action items are reported in the dashboard. | |
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Commenting on Actions Participants can leave comments or updates on actions assigned. |
Comments and updates on assigned actions are supported as part of the collaboration tools. | |
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Audit Logs for Actions Maintain a log of updates on all action items for compliance. |
Action item logs are available for compliance and audit. |
User Roles and Permissions
(8 Yes /8 Known /10 Possible features)
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Role-Based Access Controls Define roles (e.g., chair, member, guest) and their permission sets. |
Role-based access and permission sets, such as Chair and Member, are clearly outlined in documentation. | |
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Custom User Roles Create organization-specific roles as needed. |
Custom user roles are supported, as needed by various organizations. | |
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Temporary Access Grant time-limited access to external guests or observers. |
Temporary or guest access can be granted to external stakeholders for limited periods. | |
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Read-Only Permissions Allow specific users to only view (not edit) materials and outcomes. |
Read-only user options are described in role/permissions breakdowns. | |
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Audit Logs for Permissions Changes Records all changes made to roles and permissions. |
Audit logs are maintained for role/permission changes. | |
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Permission Cap Maximum number of distinct user roles supported. |
No information available | |
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Single Sign-On (SSO) Integrates with corporate SSO solutions for secure login. |
Single sign-on (SSO) is included for enterprise clients. | |
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Multi-Factor Authentication (MFA) Supports MFA for enhanced login security. |
Multi-factor authentication is offered for added security. | |
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User Deactivation/Deletion Admins can revoke access instantly. |
Admins can deactivate or delete users instantly. | |
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Privacy Mode Hide certain meeting details from non-privileged participants. |
No information available |
Compliance and Auditing
(8 Yes /8 Known /8 Possible features)
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Full Audit Trail Comprehensive activity and access logging for all users. |
Full audit trail for activity and user access is highlighted for compliance support. | |
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Regulatory Audit Exports Generate audit-ready exports on-demand in standard formats. |
Audit-ready exports are available and can be scheduled or triggered manually. | |
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Meeting Minutes Archiving Permanent storage of meeting minutes, agendas, and resolutions. |
Full archiving of minutes, agendas, and resolutions is emphasized for legal requirements. | |
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Retention Policy Management Automate retention and deletion schedules based on internal policies. |
Retention and deletion policies can be automated for compliance management. | |
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Compliance Certification Attestation of platform compliance (e.g., SOC 2, ISO 27001). |
BoardPro advertises compliance with various industry standards (e.g., SOC 2, ISO 27001) as relevant to customer needs. | |
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e-Signature Support Legally binding electronic signatures for resolutions and approvals. |
BoardPro supports e-signatures for resolutions and approvals, as a prominent feature. | |
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Data Residency Controls Specify geographic location where data is stored for regulatory reasons. |
Data residency/location options are available in higher compliance tiers and on request. | |
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Custom Audit Report Generation Create filtered or tailored audit reports. |
Custom audit reports can be generated or scheduled, as confirmed in documentation. |
Search and Knowledge Management
(6 Yes /6 Known /7 Possible features)
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Full-Text Search Search all meeting materials, minutes, and decisions. |
Platform allows full-text search of all meeting materials and minutes. | |
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Tagging and Categorization Apply tags or categories to meetings and documents. |
Tagging and categorization features are available to organize meeting documents. | |
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Meeting Archive Browser Browse archived meetings by year, fund, or theme. |
Historic/archived meetings can be browsed by filters such as year or committee. | |
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Decision Tracking Quickly find past decisions by deal, company, or date. |
Decision tracking is a dedicated component for finding past outcomes quickly. | |
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Advanced Filtering Filter records by participants, topics, or vote outcomes. |
Meeting records and archives support advanced filtering across topics, participants, and more. | |
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Knowledge Base Integration Link or reference materials in a centralized knowledge base. |
No information available | |
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Attachment Search Search the text within attached documents when possible. |
Attachment text search is possible on uploaded documents, as noted in support documentation. |
Collaboration and Communication
(3 Yes /3 Known /8 Possible features)
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Discussion Threads Dedicated discussion channels for agenda items or proposals. |
Discussion threads and collaboration channels are available for each agenda item. | |
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Commenting on Materials Inline or sidebar comments directly on shared documents. |
Inline commenting on shared documents is supported in BoardPro. | |
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Real-Time Chat Instant messaging embedded within the meeting portal. |
No information available | |
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Polls and Surveys Lightweight polls for informal feedback before decisions. |
No information available | |
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Email Notifications Automated email updates for mentions, assignments, or changes. |
Automated email notifications are provided for assignments, actions, and changes. | |
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Mentions and Alerts Notify specific members via @mentions or priority alerts. |
No information available | |
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External Guest Messaging Allow communication with invited external guests in a controlled fashion. |
No information available | |
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Live Chat Cap Maximum number of simultaneous chat participants supported. |
No information available |
Integrations and Platform Compatibility
(6 Yes /6 Known /8 Possible features)
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Calendar System Integration Sync with leading calendar platforms for seamless scheduling. |
Calendar system integration, including Outlook and Google Calendar, is supported. | |
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Document Management Integration Connect to Dropbox, Box, SharePoint, or Google Drive for storage. |
Integrations with document storage platforms (e.g., Google Drive) are supported. | |
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CRM Integration Integrate with investment management or CRM platforms. |
No information available | |
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API Access REST or GraphQL APIs for custom integrations. |
BoardPro offers API access for integrations. | |
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Mobile Application Native apps for iOS and Android for on-the-go access. |
Native mobile apps for iOS and Android are available for on-the-go access. | |
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Web Browser Support Runs on all modern browsers with full functionality. |
Full web browser support is provided, compatible across all modern browsers. | |
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Video Conferencing Integration Integrates with Zoom, Teams, or Google Meet for seamless virtual meetings. |
Integration with video conferencing platforms like Zoom is possible. | |
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Integration Cap Maximum number of third-party integrations supported. |
No information available |
Reporting and Analytics
(5 Yes /5 Known /8 Possible features)
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Meeting Attendance Reports Generate and export attendance logs over custom periods. |
Attendance reports can be generated and exported as part of BoardPro's analytics suite. | |
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Decision Analytics Analytics on votes, participation, and time to decisions. |
Analytics on participation, voting, and meeting outcomes are available. | |
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Action Item Completion Metrics Measure percentage and average time to complete follow-ups. |
Action item completion metrics are tracked per user/task. | |
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Custom Report Builder Build tailored reports for internal or LP needs. |
No information available | |
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Export to Excel/CSV Export all data for advanced external analysis. |
Data can be exported to Excel/CSV for further analysis. | |
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Dashboard Customization Configure analytics dashboards by user or team. |
No information available | |
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Data Visualization Tools Charts, graphs, and other visual aids for trends and history. |
Data visualization tools (charts, graphs for trends/history) are included in reports. | |
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Reporting Cap Maximum number of custom reports that can be created and stored. |
No information available |
Usability and Support
(7 Yes /7 Known /8 Possible features)
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Intuitive User Interface Modern, easy-to-understand UI for all users. |
Modern and simple UI is a primary selling point noted in reviews and documentation. | |
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Onboarding Assistance Guided setup or training for efficient adoption. |
Onboarding assistance and guided setup are included, with online training. | |
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Contextual Help Tooltip, guides, and FAQs available within the interface. |
Contextual help (tooltips, guides, FAQs) are embedded in the platform. | |
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24/7 Support Live support available at any time. |
24/7 live chat and support are available for users, per support page. | |
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Multi-Language Support Platform available in multiple languages. |
Multiple language support is provided according to documented release notes and user reviews. | |
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Accessibility Compliance Adherence to accessibility standards (e.g., WCAG). |
Accessibility features are present and platform claims WCAG compliance. | |
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Self-Service Knowledge Base Extensive online documentation and troubleshooting resources. |
Online documentation and a searchable knowledge base are provided. | |
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Uptime SLA Service-level agreement on uptime guarantee. |
No information available |
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