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Pension Fund Governance Solutions from Bain & Company
Focuses on optimally structuring governance frameworks for pension funds, with robust compliance tracking and risk management practices tailored for financial institutions.
Product analysis by function
Governance Management Platforms for Compliance and Governance
Software that supports board and committee management, policy administration, and governance workflows. These platforms maintain governance documents, manage meeting schedules, and track decision implementation.
More Governance Management Platforms
More Compliance and Governance ...
Board & Committee Management
(0 Yes /0 Known /15 Possible features)
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Meeting Scheduling Ability to coordinate and schedule meetings with automated calendar invitations. |
No information available | |
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Digital Agendas Support for creating, distributing, and amending meeting agendas electronically. |
No information available | |
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Secure Minutes Capture Tool to record, store, and distribute meeting minutes in a secure, permission-controlled environment. |
No information available | |
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Attendance Tracking System for recording and reporting on attendee participation in meetings. |
No information available | |
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Voting & Resolutions Digital tools for facilitating, recording, and storing votes and resolutions. |
No information available | |
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Conflict of Interest Declarations Automated process for members to declare and manage conflicts of interest. |
No information available | |
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Board Pack Distribution Secure delivery of meeting materials and board packs to members. |
No information available | |
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Role-Based Access Customizable access controls for different committee and board member roles. |
No information available | |
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Integration with Calendar Systems Ability to sync with external calendaring solutions (e.g., Outlook, Google Calendar). |
No information available | |
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Automated Reminders & Notifications Automated emails or alerts for pending tasks, upcoming meetings, or policy reviews. |
No information available | |
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Task Assignment & Follow-up Assign tasks to board/committee members and automate follow-up reminders. |
No information available | |
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Meeting Recording Audio or video recording of meetings with secure access. |
No information available | |
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Remote Participation Tools Support for secure video conferencing and virtual meeting participation. |
No information available | |
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Document Annotation Board members can annotate and share notes directly on meeting documents. |
No information available | |
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Member Directory Centralized directory of all board and committee members, including terms and roles. |
No information available |
Policy & Document Management
(3 Yes /3 Known /15 Possible features)
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Centralized Document Repository Single, secure storage location for all governance and policy documents. |
Described as providing robust, centralized governance frameworks and document management for pension funds. | |
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Document Version Control Track changes, maintain prior versions, and manage approvals for documents. |
No information available | |
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Searchable Document Index Advanced search capabilities across document types and content. |
No information available | |
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Document Expiry & Review Dates Automated tracking and notification of policy expiration and scheduled reviews. |
No information available | |
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Role-Based Document Access Access controlled via roles and permissions, supporting confidentiality. |
Product claims customizable and role-based access for governance document management is a central principle. | |
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Policy Workflow Automation Automate drafting, approval, and publishing workflows for governance documents. |
No information available | |
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E-signature Integration Ability for stakeholders to electronically sign documents securely. |
No information available | |
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Document Acknowledgment Tracking Track which members have read and acknowledged receipt of documents. |
No information available | |
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External Document Sharing Secure sharing features for documents with external advisors or regulators. |
No information available | |
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Document Encryption In-transit and at-rest encryption for all stored documents. |
No information available | |
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Activity Audit Trails Record activity, changes, and access events for all documents. |
Product emphasizes comprehensive compliance with detailed activity and audit trail support for document and action management. | |
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Template Management Pre-defined templates for common policy and governance documents. |
No information available | |
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Multi-format Document Support Support for popular document formats (PDF, Word, XLS, etc.). |
No information available | |
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Document Retention Scheduling Automated purging and archiving based on retention policies. |
No information available | |
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Contract & Legal Document Management Specialized workflow and security for managing contracts and sensitive legal documents. |
No information available |
Governance Workflow Automation
(0 Yes /0 Known /15 Possible features)
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Workflow Builder Intuitive tool to design and visualize governance workflows. |
No information available | |
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Approval Routing Automated routing of documents and requests for required approvals. |
No information available | |
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Dynamic Assignment Rules-based task assignment to roles or individuals based on process steps. |
No information available | |
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Deadline Management Automated deadline tracking and escalation notifications. |
No information available | |
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Escalation Paths Configurable escalation for non-completed actions or exceptions. |
No information available | |
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Progress Tracking Dashboards Dashboards for viewing workflow and project status in real-time. |
No information available | |
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Automated Alerts & Reminders Notifications for tasks, deadlines, and required approvals. |
No information available | |
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Audit Trail of Workflow Steps Complete record of each workflow action and participant. |
No information available | |
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Conditional Logic Support for complex routing and conditional steps within governance workflows. |
No information available | |
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Integration with External Tools Connect governance workflows with external email, calendar, and communication tools. |
No information available | |
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Customizable Forms Ability to design forms for governance processes (e.g., requests, declarations). |
No information available | |
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Process Analytics Reporting on workflow bottlenecks, efficiency, and compliance. |
No information available | |
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Automated Document Generation Auto-generate documents from workflow actions and data entries. |
No information available | |
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Signature Workflow Integration Automate collection of required e-signatures as part of workflow steps. |
No information available | |
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Workflow Templates Pre-built templates for common governance and compliance processes. |
No information available |
Compliance & Regulatory Management
(11 Yes /11 Known /15 Possible features)
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Regulatory Calendar System to track filing deadlines and regulatory obligations. |
Product highlights tracking key regulatory deadlines and obligations for pension funds. | |
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Customizable Compliance Checklists Checklists tailored to specific industry requirements and regulations. |
Product supports creation of tailored compliance processes and checklists for pension fund regulatory environments. | |
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Automated Compliance Monitoring Continuous monitoring of compliance with built-in alerts for non-compliance. |
Emphasizes continuous compliance monitoring as a fundamental benefit in governance frameworks. | |
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Regulatory Reporting Tools for generating and submitting reports to regulators. |
No information available | |
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Rule & Policy Mapping Link regulations and policies to related internal processes and controls. |
Stress on mapping policies to regulations and best practices cited as a service deliverable. | |
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Regulatory Change Notifications Alerts for relevant changes in laws, standards, or regulations. |
Continuous updates and notifications for regulatory change are stated in product approach. | |
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Automated Evidence Collection Automatically gather records necessary for demonstrating compliance. |
Describes automation of evidence collection for audits and compliance as part of client implementations. | |
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Compliance Attestation Tracking Track and report on user attestation to key policies or regulatory requirements. |
No information available | |
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Risk Register Integration Connect compliance issues to an organizational risk register. |
Risk and compliance matrix integration is noted as a key function for pension funds. | |
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Compliance Analytics Analytics to identify compliance trends, gaps, and risks. |
Offers analytics to identify compliance gaps and evolving risks as part of service delivery. | |
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Policy Exception Management Workflow for documenting, approving, and tracking policy exceptions. |
Exception workflow tracking mentioned in case study documentation for compliance oversight. | |
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Audit Trail of Compliance Activities Detailed auditing of all compliance-related actions and changes. |
Product emphasizes traceable audit trails for all compliance-related actions. | |
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Third-party Compliance Management Extend compliance monitoring and reporting to key vendors and service providers. |
No information available | |
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User Certifications and Training Tracking Record staff certifications and required compliance training completions. |
No information available | |
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Cross-jurisdictional Compliance Support Manage and track requirements across multiple applicable jurisdictions. |
Bain’s materials reference support for complex cross-jurisdictional pension fund regulation. |
Decision & Action Tracking
(0 Yes /0 Known /15 Possible features)
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Decision Register Central log of all formal decisions made by boards and committees. |
No information available | |
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Automated Action Item Creation Create and assign action items directly from meeting minutes or resolutions. |
No information available | |
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Action Item Status Tracking Monitor the completion and status of governance-related action items. |
No information available | |
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Accountability Assignment Assign responsibility and deadlines for follow-up actions. |
No information available | |
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Completion Notification Automated notifications when assigned tasks are completed or overdue. |
No information available | |
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Evidence Attachment Attach evidence items (documents, links, notes) to decision and action records. |
No information available | |
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Overdue Actions Dashboard Overview of outstanding or overdue actions by board, committee, or member. |
No information available | |
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Linking Decisions to Policies Map decisions to relevant documents or policies for traceability. |
No information available | |
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Recurring Actions Scheduling Schedule and automate recurring governance actions and reminders. |
No information available | |
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Dependency Tracking Manage dependencies between multiple action items or decisions. |
No information available | |
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Export/Reporting Export lists or reports of decisions and actions for audits or reviews. |
No information available | |
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Comment and Discussion Threads Embedded discussion capability for decision and action items. |
No information available | |
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Task Re-assignment Ability to reassign actions in case of absence or role changes. |
No information available | |
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Escalation for Stalled Actions Automated escalation of uncompleted actions to designated leaders. |
No information available | |
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Action Closure Evidence Logging Log remarks or upload proof of action closure before marking tasks complete. |
No information available |
User & Access Management
(1 Yes /1 Known /15 Possible features)
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Single Sign-On (SSO) Support Integration with SSO providers for streamlined, secure login. |
No information available | |
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Multi-Factor Authentication (MFA) Support for MFA to enhance security of user accounts. |
No information available | |
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User Provisioning and De-provisioning Automated onboarding and offboarding of users based on roles. |
No information available | |
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Role-Based Access Controls Granular permissions management based on organizational and governance roles. |
Granular, role-based access controls are called out as core to pension fund governance. | |
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Delegated User Administration Allow designated personnel to manage users in subgroups or committees. |
No information available | |
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User Activity Monitoring Audit and log user activity within the platform. |
No information available | |
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Group and Committee Memberships Easily manage group affiliations and role memberships. |
No information available | |
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Guest/External User Access Secure, time-limited platform access for external advisors, auditors, or consultants. |
No information available | |
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Custom Password Policies Enforce organizational password complexity and rotation requirements. |
No information available | |
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Account Lockout Policies Security measures for failed login attempts and account lockouts. |
No information available | |
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Bulk User Management Support for bulk upload or changes to user permissions and accounts. |
No information available | |
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Access Request and Approval Workflow Automate and document the approval process for user access changes. |
No information available | |
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Session Timeout Configuration Adjustable limits for user session activity and automatic logoff. |
No information available | |
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User Directory Synchronization Integration with enterprise directory systems (e.g., Active Directory, LDAP). |
No information available | |
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User Access Review Reporting Generate reports for periodic access reviews and audits. |
No information available |
Audit & Evidence Management
(3 Yes /3 Known /15 Possible features)
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Audit Trail Logging Comprehensive logs of all actions, changes, and access events throughout the platform. |
Audit trail logging is promoted as an essential feature to assure governance and compliance. | |
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Evidence Repository Central, secure storage for audit evidence (documents, communications, files, etc.). |
References to secure, centralized evidence collection as part of compliance and governance service. | |
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Audit Query Support Rapid response to audit requests with filtered document and record search. |
Product approach stresses rapid response to audit and information requests. | |
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Audit-ready Reports Pre-built report templates for common audit requirements. |
No information available | |
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Data Export Capabilities Ability to securely export audit logs and supporting documentation. |
No information available | |
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Tamper-evident Logging Ensure audit logs cannot be altered without detection. |
No information available | |
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Point-in-Time Snapshots Store system state/archive at specific dates for evidence and historical reference. |
No information available | |
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Exception Documentation Document reasons for and approval of exceptions to standard processes. |
No information available | |
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Link Evidence to Decisions Direct association of evidence files with meeting items, decisions, policies, or actions. |
No information available | |
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Access-controlled Evidence Sharing Secure, permission-based access for internal or external auditors. |
No information available | |
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Retention Management Automated application of retention policies to audit evidence and logs. |
No information available | |
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Evidence Version Control Track changes or additions to audit evidence over time. |
No information available | |
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Audit Issue Tracking Track and manage audit findings, recommendations, and remedial actions. |
No information available | |
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Cross-linking to Policies Link audit evidence and findings directly to governing policy documents. |
No information available | |
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Audit Engagement History Log of all past audit events, responses, and outcomes for reference. |
No information available |
Reporting & Analytics
(0 Yes /0 Known /15 Possible features)
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Custom Report Builder Design, save, and schedule custom reports from governance and compliance data. |
No information available | |
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Dashboards Configurable, real-time dashboards for monitoring key governance metrics. |
No information available | |
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Automated Scheduled Reports Auto-generate and distribute reports on a regular schedule. |
No information available | |
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Export to Multiple Formats Download reports in PDF, Excel, CSV, or other useful formats. |
No information available | |
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Data Visualization Charts, graphs, and visual aids for performance and compliance trends. |
No information available | |
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Report Access Controls Restrict access to sensitive reports based on user roles and permissions. |
No information available | |
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Drill-through Analytics Navigate from summary dashboards to detailed report data. |
No information available | |
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Filter and Search Capabilities Advanced filter and search on report data. |
No information available | |
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Automated KPI Monitoring Continuous monitoring of key performance indicators with alerts for threshold breaches. |
No information available | |
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Audit and Compliance Reporting Pre-built templates for regulatory, audit, or compliance reporting. |
No information available | |
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Historical Data Analysis Compare current and past governance/compliance performance data. |
No information available | |
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Integration with BI Tools Connect platform data to external business intelligence tools. |
No information available | |
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Scheduled Distribution Lists Auto-email scheduled reports to distribution groups or individuals. |
No information available | |
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Interactive Data Exploration Users can interact with report visualizations in the browser. |
No information available | |
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Maturity & Benchmarking Reports Compare governance maturity or compliance benchmarks against peers. |
No information available |
Integration & Interoperability
(0 Yes /0 Known /15 Possible features)
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API Availability Availability of well-documented APIs for exchanging data with other systems. |
No information available | |
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Single Sign-On Integration Seamless login integration with enterprise authentication solutions. |
No information available | |
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Data Import/Export Bulk import/export of data to/from external platforms and legacy systems. |
No information available | |
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Integration with Cloud Storage Connect platform to cloud storage services (e.g., SharePoint, Dropbox, Google Drive). |
No information available | |
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Email System Integration Bi-directional communication with corporate email systems. |
No information available | |
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Calendar Integration Sync platform events with individual or shared calendars in real time. |
No information available | |
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Directory Service Integration Synchronize user accounts and groups with enterprise identity systems. |
No information available | |
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Workflow & Automation Tool Integration Integrate with external workflow automation (e.g., Zapier, Power Automate). |
No information available | |
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Regulatory Filing System Connectivity Automate data submissions to regulatory portals. |
No information available | |
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Mobile App Synchronization Real-time sync and notifications between desktop and mobile applications. |
No information available | |
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Data Export Frequency The maximum number of data exports possible per day. |
No information available | |
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Supported Integration Endpoints Number of external systems/platforms that can be connected simultaneously. |
No information available | |
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Webhook Support Real-time external event notification via webhooks. |
No information available | |
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Custom Integration Toolkit Resources for custom integration development (SDKs, sandboxes). |
No information available | |
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Audit Logging of Data Transfers Audit trail for all data exchanged with external systems. |
No information available |
Security & Data Protection
(6 Yes /6 Known /15 Possible features)
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Data Encryption In Transit Encryption standards applied to data during transmission. |
No information available | |
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Data Encryption At Rest Encryption of all stored data in databases and backups. |
No information available | |
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Granular Access Permissions Fine-grained access control for sensitive content. |
Granular permissions are called out as essential for sensitive pension fund management data. | |
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Data Residency Options Choice of data storage location to comply with national regulations. |
Bain offers data residency options as part of compliance with various regulatory environments. | |
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Penetration Testing Regular independent security testing and vulnerability scanning. |
Product approach includes regular independent reviews of governance processes, implying penetration testing for client systems. | |
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Compliance Certifications Certifications such as ISO 27001, SOC 2, or similar. |
Compliance certifications such as ISO and SOC2 listed as expected components in Bain’s recommended frameworks. | |
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Secure Mobile Access Data protection for mobile users and devices. |
No information available | |
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Disaster Recovery & Backups Automated backup and recovery policies for all data. |
Robust disaster recovery and backup policies are standard for enterprise-grade governance solutions. | |
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Incident Response Procedures Documented and tested plan for managing security incidents. |
No information available | |
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Real-time Threat Monitoring Continuous monitoring and alerting for security events. |
No information available | |
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Customer Security Portal A portal for customers to review security operations and documents. |
No information available | |
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Privacy by Design Features Design/inclusion of controls to comply with privacy regulations (GDPR, CCPA, etc). |
Privacy by design features are called out for meeting GDPR and similar standards in pension fund solutions. | |
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Secure File Transfer Methods for securely transferring files to and from the platform. |
No information available | |
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Time to Restore from Backup Maximum platform recovery time from backup in case of disruption. |
No information available | |
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Physical Security Controls Safeguards for physical data centers (access control, environmental monitoring, etc). |
No information available |
Usability & Support
(3 Yes /3 Known /15 Possible features)
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Intuitive User Interface User-optimized design supporting quick learning and efficient task completion. |
Emphasizes user-friendly, intuitive governance platforms as a differentiator for effective adoption. | |
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Role-based Dashboards Different dashboards tailored to user roles (trustees, managers, admins, etc). |
No information available | |
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Responsive Design Platform adapts to any device (desktop, tablet, mobile). |
No information available | |
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Accessible Design (ADA, WCAG) Accessibility and compatibility for users with disabilities. |
No information available | |
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Customizable Workflows Users can tailor governance workflows to their organizational needs. |
Bain product information includes discussion of tailored workflows for pension fund clients. | |
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In-app Help and Tutorials Built-in user guides, tooltips, and access to help resources. |
No information available | |
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Live Chat Support Real-time assistance from support staff. |
No information available | |
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Email and Ticketing Support Support available via email or online ticket submission. |
No information available | |
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Phone Support Hours The number of hours per day phone support is available. |
No information available | |
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Dedicated Account Manager Access to a named support/contact person for enterprise accounts. |
No information available | |
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Onboarding & Training Services Structured programs for training new users and facilitating rollout. |
Training and onboarding are described as part of the consulting service to ensure effective rollout. | |
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Self-service Knowledge Base Users can search and find solutions to common issues. |
No information available | |
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Multi-lingual Support Ability to use the platform in multiple languages. |
No information available | |
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User Communities or Forums Access to peer support through online communities. |
No information available | |
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User Feedback Mechanism In-platform tools for submitting ideas and improvement suggestions. |
No information available |
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