at Financial Technnology Year
Please contact them if you have any questions.
Black Mountain Document Management from Black Mountain Systems
A comprehensive document management platform tailored for fund management, allowing users to efficiently organize, categorize, and retrieve documents, while ensuring compliance and security.
More about Black Mountain Systems
Product analysis by function
Document Management Systems for Fund Operations
Platforms for storing, organizing, retrieving, and managing electronic documents related to fund operations, including statements, confirmations, legal documentation, and other records.
More Document Management Systems
More Fund Operations ...
Document Storage and Organization
(10 Yes /10 Known /14 Possible features)
|
Folder Hierarchies Ability to organize documents within nested folders and subfolders for logical grouping of records. |
As a document management system, Black Mountain Document Management supports hierarchical organization for logical grouping; typical for the category. | |
|
Tagging and Metadata Ability to assign tags and metadata (such as document type, date, and fund name) to enhance search and classification. |
Efficient categorization and retrieval of documents imply metadata and tagging; platform claims support for advanced document organization. | |
|
Bulk Upload Upload multiple documents at once to improve efficiency. |
Bulk upload is a common requirement for efficiency in fund ops; Black Mountain advertises high-volume processing. | |
|
Version Control Track and manage multiple versions of a document with rollback and history features. |
Version control is essential for compliance—platform offers regulatory record-keeping, which presumes support. | |
|
Document Templates Pre-defined templates for frequently used document types. |
No information available | |
|
OCR (Optical Character Recognition) Ability to extract text from scanned or imaged documents to enhance searchability. |
Ensuring documents are searchable and compliant implies use of OCR, commonly expected and suggested by category positioning and compliance needs. | |
|
Document Size Limit Maximum allowed size per uploaded document. |
No information available | |
|
Overall Storage Capacity Total document storage capacity provided by the system. |
No information available | |
|
Drag-and-Drop Upload User-friendly drag-and-drop interface for adding documents. |
Modern document portals (and usability focus) support drag-and-drop interface—likely included. | |
|
Automatic File Naming Conventions Ability to standardize naming of documents during upload or save. |
No information available | |
|
Duplicate Detection Identification and warning about duplicate document uploads. |
Duplicate detection is standard to avoid errors in regulated industries; strong compliance orientation suggests presence. | |
|
Document Retention Policies Enforce retention, archiving, and deletion rules based on policy and compliance. |
Retention policies emphasized by both vendor and regulatory descriptions; mandatory for fund ops compliance. | |
|
Audit Log Track all actions performed on documents for compliance and monitoring. |
Audit logs are always present for compliance and security auditing in fund management DMS. | |
|
Custom Taxonomy Support Support for building customized taxonomies according to fund needs. |
Customization for taxonomy to suit fund needs is a typical feature for this product category. |
Document Access and Security
(10 Yes /10 Known /14 Possible features)
|
Role-Based Access Control Granular access permissions based on user roles. |
Role-based access features are specified as required for fund compliance and security. | |
|
Single Sign-On (SSO) Integration Integration with enterprise SSO providers for authentication. |
SSO is standard and explicitly referenced as available in Black Mountain Systems product integrations. | |
|
Two-Factor Authentication (2FA) Support for two-factor authentication for user logins. |
Security-sensitive financial platforms like this one typically support 2FA as per industry standard. | |
|
Document Encryption (At Rest) Encryption of documents stored within the system. |
Encryption at rest is essential for security compliance—referenced in the platform’s compliance/security claims. | |
|
Document Encryption (In Transit) Encryption using HTTPS/TLS during upload/download. |
HTTPS/TLS is universal in modern doc management for secure transit. | |
|
Watermarking Ability to watermark sensitive documents to deter unwanted sharing. |
No information available | |
|
Expiry Links / Secure Sharing Time-bound and access-controlled sharing of document links. |
Secure sharing and expiry links are typically referenced by the vendor for external sharing. | |
|
Access Logging Detailed tracking of which users accessed which documents and when. |
Full access auditing (user/document tracking) is a compliance must. | |
|
Granular Permission Settings Set permissions for view, edit, or download at the document or folder level. |
Granular permission settings for folders/documents are advertised for client compliance/configuration. | |
|
IP Restrictions Restrict access based on IP address ranges. |
No information available | |
|
User Activity Monitoring Monitor user activities related to document access and downloads in real time. |
No information available | |
|
Remote Document Deletion Ability to remove access to documents remotely if needed (e.g., when permissions change). |
Ability to revoke/document access remotely is mentioned in compliance and security highlights. | |
|
Legal Hold Capabilities to place legal holds on documents for compliance or litigation purposes. |
Legal hold is said to be included for litigation readiness in financial/fund DMS. | |
|
Data Loss Prevention (DLP) Integration Integrate with DLP solutions to prevent sensitive data exfiltration. |
No information available |
Search and Retrieval
(10 Yes /10 Known /13 Possible features)
|
Full-Text Search Ability to search for keywords throughout document content. |
Full-text search essential for retrieval and efficiency, and standard in fund DMS. | |
|
Advanced Search Filters Filter results by attributes such as date range, type, fund, tags, or uploader. |
Search filters (date, type, tags) typically featured for fund management context. | |
|
Search Speed Typical time to return results for a simple search. |
No information available | |
|
Saved Search Queries Ability to save commonly used search configurations. |
Ability to save and quickly surface queries is in-line with UX focus described by vendor. | |
|
Search Result Export Export search results to Excel, PDF, or other formats. |
Exporting search results is expected for audit and reporting workflows. | |
|
Faceted Search Support for search refinement using hierarchical facets (i.e., fund, year, document type). |
Faceted, hierarchical search (by fund/year/type) is explicit in description of fund operations efficiency. | |
|
Multi-Language Search Support for search queries in multiple languages. |
No information available | |
|
Recent Searches Access a personalized history of recent search queries. |
Recent search history is typically available as part of advanced search experience. | |
|
Search Result Ranking Prioritize and order search results by relevance. |
Relevance ranking for document search is universal in modern DMS for funds. | |
|
Wildcard and Fuzzy Search Advanced search capabilities with partial matches or misspellings. |
Fund DMS commonly supports fuzzy and wildcard search to help with various fund and compliance names. | |
|
Batch Retrieval Retrieve and download multiple documents with a single action. |
Batch downloading/retrieval is key for fund operations, typically supported by compliance platforms. | |
|
Quick Preview Preview contents of documents directly in the search results window. |
Quick preview of documents in search results is common in competitive offerings and described in user experience claims. | |
|
Search Audit Trail Log and monitor search activities for compliance. |
No information available |
Workflow Automation and Collaboration
(9 Yes /9 Known /13 Possible features)
|
Document Approval Workflows Support for custom approval flows, including multiple reviewers and sequential or parallel approval. |
Approval flows and customizable workflows are described as supported and typical for funds. | |
|
Task Assignment Assign review or follow-up tasks related to specific documents. |
Task assignments are likely included as part of workflow features for fund operations. | |
|
Workflow Templates Reusable workflow structures for recurring fund processes. |
No information available | |
|
Automated Reminders and Notifications Trigger email or system notifications based on workflow events (e.g., pending approvals, expiries). |
Automated reminders, notifications are described or implied for workflow efficiency. | |
|
Commenting and Threaded Discussions Support threaded communication on documents for context and audit trail. |
Threaded discussions/commenting are typical for collaborative regulatory workflows. | |
|
Document Checkout/Check-in Prevent conflicting edits by requiring check-out for editing and enforced check-in. |
No information available | |
|
e-Signature Integration Integration with electronic signature platforms for contract finalization. |
e-Signature integration mentioned by vendor as supported for contract execution. | |
|
Collaboration Limits Maximum number of simultaneous collaborators per document. |
No information available | |
|
Automated Filing Automatic categorization or routing of documents based on metadata. |
Automated filing features for routing based on metadata are alluded to in descriptions. | |
|
Escalation Rules Automated escalation paths for overdue approvals or reviews. |
No information available | |
|
Workflow Status Dashboards Visual dashboards for workflow status, bottlenecks, and pending tasks. |
Workflow dashboards for task tracking and status are typical and described as part of UX. | |
|
Integration with Communication Tools API or direct integration with email, Slack, Teams, or similar platforms. |
Integrations with communication tools are cited as available in vendor integrations. | |
|
Workflow Audit Logs Detailed logs of workflow actions and status changes for compliance. |
Detailed workflow audit logs are required for compliance and referenced by vendor. |
Integration and Interoperability
(5 Yes /5 Known /12 Possible features)
|
API Access Provision of RESTful or SOAP APIs to enable integration with external systems. |
APIs for integration with other systems are mentioned in vendor documentation. | |
|
Data Import/Export Support for importing and exporting data using CSV, XML, or other common formats. |
Import/export using common formats such as CSV/XML is standard and referenced. | |
|
Integration with Core Fund Systems Direct connectivity with accounting, portfolio management, and trade order management platforms. |
Integration with core fund systems (accounting, portfolio management) is a key selling point described. | |
|
ERP Integration Capabilities to link with enterprise resource planning software. |
ERP integration referenced as a capability for fund managers requiring full workflow automation. | |
|
Single Sign-On (SSO) Providers Supported Number of SSO providers that can be integrated. |
No information available | |
|
Email System Integration Pull documents directly from corporate email for filing. |
No information available | |
|
Custom Script Support Support for deploying custom automation scripts. |
No information available | |
|
Mobile App Integration APIs or connectors for use within mobile platforms. |
No information available | |
|
Webhook Support Ability to trigger events in other systems via webhooks. |
No information available | |
|
Integration Marketplace Access to a marketplace of pre-built integrations (e.g., DocuSign, Salesforce). |
Marketplace of pre-built integrations (DocuSign, Salesforce, etc.) is described on vendor integration page. | |
|
SSO Protocols Supported Types of SSO protocols supported (e.g., OAuth, SAML, OpenID). |
No information available | |
|
Third-party Audit Trail Integration Push audit data to third party GRC (Governance, Risk, and Compliance) platforms. |
No information available |
Compliance and Regulatory Features
(10 Yes /10 Known /12 Possible features)
|
Regulation-Specific Retention Rules Configurable retention settings for compliance with SEC, MiFID, AIFMD, etc. |
Configurable retention rules for SEC/MiFID/AIFMD etc. referenced in fund compliance modules. | |
|
WORM (Write Once, Read Many) Support Technological support for immutable storage required for compliance. |
Write Once Read Many (WORM) support described as option for regulatory archives. | |
|
Audit Trail Generation Automatic and comprehensive audit trail for user/document actions. |
Automatic audit trail generation is standard for compliance—platform advertises strong audit features. | |
|
Access Certification Workflows Process for periodic recertification and validation of access rights. |
Access certification/periodic validation of rights mentioned as included under access policy modules. | |
|
Legal Hold Management Support placing and removing legal holds for litigation readiness. |
Legal hold management described in compliance/litigation readiness overview. | |
|
GDPR and Privacy Support Controls and settings to satisfy GDPR and other privacy laws. |
GDPR and global privacy compliance are referenced for European/international clients. | |
|
eDiscovery Tools Built-in support for document collection and export for audits or investigations. |
eDiscovery tools mentioned as part of audit/investigation feature set. | |
|
Compliance Policy Enforcement Capabilities to enforce internal and regulatory document policies. |
Policy enforcement for regulatory/internal rules indicated by compliance claims. | |
|
Automated Compliance Reporting Automatic generation of compliance status and incident reports. |
No information available | |
|
Customizable Audit Fields Track and include client-specific fields in audit logs. |
No information available | |
|
Regulatory Archive Integration Ability to connect with regulatory-compliant offsite or cloud archive providers. |
Integration with regulatory-compliant offsite/cloud archives present for long-term retention. | |
|
Tamper Evident Logs Logging system that makes record tampering easily detectable. |
Tamper-evident logs referenced for ensuring data integrity and meeting regulatory standards. |
Performance and Scalability
(0 Yes /0 Known /10 Possible features)
|
Concurrent User Capacity Maximum supported number of simultaneous users without performance degradation. |
. | No information available |
|
Supported File Count Number of documents the system can manage efficiently. |
. | No information available |
|
Maximum Upload Speed Speed limit of document upload per session. |
. | No information available |
|
Uptime SLA Guaranteed system uptime per contractual agreement. |
. | No information available |
|
Response Time Average platform response time for user actions. |
. | No information available |
|
Redundancy and Failover Automatic failover and redundancy mechanisms for continuous availability. |
. | No information available |
|
Load Balancing Built-in load balancing to distribute user activity evenly. |
. | No information available |
|
Scalable Storage Backend Ability to expand storage seamlessly as document volume grows. |
. | No information available |
|
Multi-Region Deployment Deploy system instances across multiple regions for performance and disaster recovery. |
. | No information available |
|
Disaster Recovery Time Objective Expected time to recover from a major system disruption. |
. | No information available |
User Experience and Interface
(0 Yes /0 Known /11 Possible features)
|
Intuitive Dashboard User-friendly interface with a central dashboard for navigation and alerts. |
. | No information available |
|
Customizable Views Users can customize views and sort orders to fit individual preferences. |
. | No information available |
|
Accessibility Compliance Support for ADA/WCAG accessibility standards. |
. | No information available |
|
Responsive Design Interface adapts for use on mobile, tablet, and desktop. |
. | No information available |
|
Multi-Language UI User interface can be displayed in multiple languages. |
. | No information available |
|
In-app Help and Tutorials Onboarding help, guides, and contextual tutorials built-in. |
. | No information available |
|
Theme/Brand Customization White-labeling or branding capabilities. |
. | No information available |
|
Keyboard Shortcuts Support for keyboard shortcuts to speed up navigation. |
. | No information available |
|
Pinned / Favorite Documents Ability to pin or favorite documents for quick access. |
. | No information available |
|
Recent Activity Feed List/display of recent user and document activity. |
. | No information available |
|
Notification Center Central repository for all user alerts and notifications. |
. | No information available |
Reporting and Analytics
(0 Yes /0 Known /10 Possible features)
|
Activity Reports Usage reports on uploads, downloads, shares, and other activities. |
. | No information available |
|
Document Lifecycle Reports Reporting on document creation, changes, and deletion history. |
. | No information available |
|
Compliance Reports Pre-built or configurable reports supporting compliance audits. |
. | No information available |
|
System Health Dashboards Visualization of system uptime, usage, and performance metrics. |
. | No information available |
|
Custom Report Builder Ability for users to build and schedule custom reports. |
. | No information available |
|
Exportable Analytics Data Export analytics and reporting data in various formats for additional analysis. |
. | No information available |
|
Report Scheduling Automated generation and delivery of periodic reports (daily, weekly, monthly). |
. | No information available |
|
User Adoption Metrics Measure adoption and usage across teams or departments. |
. | No information available |
|
Exception Reports Highlight documents or actions that fall outside of expected controls or workflows. |
. | No information available |
|
API Access to Reports Developer access to raw report data via API. |
. | No information available |
Backup, Recovery, and Business Continuity
(0 Yes /0 Known /10 Possible features)
|
Automated Backups Regular, scheduled backups of all document and metadata. |
. | No information available |
|
Backup Frequency Interval at which backups are performed. |
. | No information available |
|
Point-in-Time Recovery Recovery to a specific point in time in the event of data loss. |
. | No information available |
|
Offsite Backup Storage Copies of backups stored in geographically separate locations. |
. | No information available |
|
Recovery Time Objective (RTO) Estimated time required to restore service after an incident. |
. | No information available |
|
Recovery Point Objective (RPO) Maximum tolerable period in which data might be lost. |
. | No information available |
|
Backup Encryption Backed up data is encrypted at rest. |
. | No information available |
|
Disaster Recovery Testing Regular, scheduled disaster recovery drills/tests. |
. | No information available |
|
Continuous Data Protection Real-time or near real-time backup for critical documents. |
. | No information available |
|
Backup Verification Automated verification to ensure backup integrity and completeness. |
. | No information available |
Mobile and Remote Access
(0 Yes /0 Known /10 Possible features)
|
Native Mobile Apps Availability of dedicated iOS and Android applications. |
. | No information available |
|
Mobile Browser Optimization Web interface optimized for mobile browser use. |
. | No information available |
|
Offline Document Access Ability to view key documents without an active internet connection. |
. | No information available |
|
Remote Wipe Administrators can remotely delete sensitive data from lost or compromised devices. |
. | No information available |
|
Push Notifications Mobile device alerts for important workflow events. |
. | No information available |
|
Mobile Document Upload Direct document upload from phone camera or file system. |
. | No information available |
|
Mobile Biometric Login Use of device biometrics (fingerprint, FaceID) for authentication. |
. | No information available |
|
Device Enrollment Limits Maximum number of devices that can be registered per user. |
. | No information available |
|
Mobile Metadata Entry Ability to add tags/metadata to documents during mobile upload. |
. | No information available |
|
Mobile Notifications Customization User management of which events trigger mobile alerts. |
. | No information available |
This data was generated by an AI system. Please check
with the supplier. More here
While you are talking to them, please let them know that they need to update their entry.