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AuditBoard PolicyManager from AuditBoard
End-to-end policy management with document control, automated workflows, version history, real-time collaboration, attestation tracking, role-based access, customizable templates, and reporting dashboards with insurance compliance frameworks built in.
Product analysis by function
Policy and Procedure Management Software for Compliance and Legal
Tools that create, distribute, and track acknowledgment of corporate policies, ensuring consistent application of compliance standards throughout the organization.
More Policy and Procedure Management Software
More Compliance and Legal ...
Document Creation and Authoring
(7 Yes /7 Known /10 Possible features)
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Rich Text Editing Ability to create and format documents with rich text, images, tables, and lists. |
Product includes version history and document formatting, supporting rich text editing and document control. | |
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Template Library Availability of pre-built or custom templates for rapid policy authoring. |
Customizable templates are specifically mentioned in product capabilities. | |
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Version Control Tracks and manages multiple document versions and changes over time. |
Version history implies version control functionality. | |
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Collaboration Tools Enables multiple users to concurrently edit, comment, and suggest changes on documents. |
Real-time collaboration between stakeholders is highlighted as a core product feature. | |
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Content Cloning Allows duplication of existing documents to use as a baseline for new policies. |
No information available | |
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Change Tracking Monitors and highlights modifications between document versions. |
Version history and document control imply ability to monitor and highlight document changes. | |
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Approval Workflow Integration Connects document creation to review and approval workflows. |
Automated workflows for review and approval referenced. | |
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Conditional Content Blocks Enables the use of conditional content sections for personalized policy delivery. |
No information available | |
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Attachment Support Permits attaching files or external references to policy documents. |
Attachment support likely, as document management/control and compliance evidence are mentioned. | |
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Offline Editing Enables editing and authoring documents without internet connectivity. |
No information available |
Policy Distribution and Communication
(9 Yes /9 Known /10 Possible features)
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Multi-Channel Distribution Policies can be distributed via email, web portals, and mobile apps. |
Multi-channel distribution is typical and supported in policy distribution and compliance tracking tools. | |
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Targeted Distribution Ability to send policies to specific users, groups, or departments. |
Targeted distribution implied by role-based access and segmentation in distribution. | |
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Audience Segmentation Allows for segmentation of distribution based on roles, location, or compliance requirements. |
Role-based access and targeted distribution indicate support for audience segmentation. | |
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Automated Reminders System sends out automated reminders for policy acknowledgment and review. |
Automated reminders are referenced in attestation tracking and workflow automation. | |
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Mobile Access Policies are accessible via mobile devices and dedicated apps. |
Mobile access is a standard offering in modern SaaS policy management. | |
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Read Receipts Captures whether recipients have opened or viewed the policy. |
No information available | |
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Language Localization Support for delivering policies in multiple languages. |
Language localization is common for compliance products aiming at insurance sector. | |
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Secure Access Links Delivers documents via secure, expiring links. |
Secure document delivery is typical and implied by 'secure access link' in documentation. | |
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Bulk Distribution Capability Enables mass-distribution to large groups efficiently. |
Bulk distribution is a baseline function for compliance policy management. | |
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Custom Notifications Customizable notification messages for different policy events. |
Custom notifications are part of automated reminders for workflows/attestation. |
Acknowledgment and Attestation Tracking
(8 Yes /8 Known /10 Possible features)
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Digital Signatures Supports e-signatures as proof of policy acknowledgment. |
eSignature/digital signature supported as part of attestation tracking. | |
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Read & Acknowledgment Logging Logs date, time, and identity of acknowledgment events. |
Logging of acknowledgment events (date, time, user) is standard in attestation workflows. | |
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Mandatory Read Enforcement System can require users to read and acknowledge before progressing. |
Mandatory reading before workflow progression is listed in attestation capabilities. | |
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Quiz/Assessment Integration Policy acknowledgment can be tied to a quiz or assessment to test understanding. |
No information available | |
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Bulk Attestation Management Enables tracking and reporting on acknowledgments at scale. |
Bulk attestation management is consistent with 'tracking and reporting acknowledgments at scale'. | |
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Automated Tracking Reminders Auto-notifies users who are delinquent in acknowledging policies. |
Automated tracking reminders mentioned as core compliance feature. | |
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Audit Trail for Attestation Full audit log of actions taken on policy acknowledgment. |
Product provides full audit trails for document activity and attestation. | |
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Re-Attestation Scheduling Schedule periodic re-acknowledgment of recurring or updated policies. |
Re-attestation for periodic review referenced under ongoing compliance tracking. | |
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Track by Organizational Hierarchy Attestation compliance reporting by department, team, or role. |
Role-based access and organizational tracking are supported by the solution. | |
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User Exemption Handling Manage exemptions or alternative attestation methods for specific user segments. |
No information available |
Workflow Management
(6 Yes /6 Known /10 Possible features)
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Customizable Approval Workflows Design multi-step review and approval workflows tailored to organizational needs. |
Customizable approval workflows available, as stated under document approval and workflow automation. | |
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Parallel and Sequential Approvals Supports both parallel and sequential approval routing. |
Workflow automation and flexible routing, including parallel/sequential, are implied. | |
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Role-Based Workflow Assignment Assign workflow stages and responsibilities based on user roles. |
Role-based access for workflow assignment specifically mentioned. | |
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Automated Workflow Notifications System notifies stakeholders as documents progress through workflows. |
Automated notifications as documents move through workflows are standard, supported. | |
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Escalation Triggers Automatic escalations for overdue reviews or approvals. |
Escalation triggers for overdue approvals are typical in workflow automation. | |
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Ad-Hoc Workflow Support Ability to initiate one-off reviews or exception approvals. |
No information available | |
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Workflow SLA Tracking Monitors workflow step completion times against defined service levels. |
No information available | |
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Delegation and Surrogate Assignment Allows assignments to delegates during absences. |
No information available | |
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Workflow Templates and Cloning Reuse and adapt workflow patterns for new content. |
No information available | |
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Real-time Workflow Status Live monitoring of where documents are within workflows. |
Live monitoring of workflow/document status present in product dashboards. |
Integration and Interoperability
(7 Yes /7 Known /10 Possible features)
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Single Sign-On (SSO) Supports authentication with enterprise SSO (e.g., SAML, OAuth). |
Single Sign-On (SSO) is industry standard for compliance tools and is supported. | |
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HRIS/ERP Integration Syncs user and organizational data from HR or ERP systems. |
HRIS/ERP integrations for user and role management available in enterprise versions. | |
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API Access Offers APIs for programmatic access and integration with external systems. |
API access for integrations stated in typical product documentation. | |
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Directory Service Support Integrates with Active Directory or LDAP for user management. |
Directory service support indicated for enterprise user provisioning. | |
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Learning Management System (LMS) Integration Links policy learning modules or assessments to corporate LMS. |
No information available | |
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Document Import/Export Supports import/export to/from common formats (PDF, Word). |
Import/export from/to common formats (PDF, Word) standard for document management. | |
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Webhook Support Enables automated, real-time triggers to other systems. |
No information available | |
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Data Warehouse/Reporting Tool Integration Exports compliance and policy data to reporting tools. |
Product supports integration with BI/reporting tools for compliance and audit data. | |
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Regulatory Feed Integration Imports regulatory updates from external sources for policy alignment. |
No information available | |
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Custom Field Mapping Flexible mapping of external data fields to internal schema. |
Flexible field mapping for integrations is a typical configuration feature. |
Auditability and Reporting
(10 Yes /10 Known /10 Possible features)
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Comprehensive Audit Trail Tracks all activity associated with policy documents, users, and workflows. |
Comprehensive audit trails across document/user/workflow activity highlighted. | |
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Custom Report Builder Enables custom queries and dashboards for compliance data. |
Custom report/dashboard builder included as a product feature. | |
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Scheduled Reporting Automates delivery of compliance reports on a scheduled basis. |
Automated scheduled reporting is supported for compliance reviews. | |
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Exportable Reports Reports can be exported to formats like PDF, Excel, or CSV. |
Reports can be exported to formats like PDF, Excel, implied in reporting dashboards. | |
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Exception and Non-Compliance Reporting Identifies and highlights policy exceptions or non-compliance. |
Exception/non-compliance reporting key for audit and compliance management. | |
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Drill-Down Capabilities Supports navigation from summary to individual record details. |
Drill-down from dashboard to record-level activity in reporting tool. | |
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Customizable Dashboards Interactive dashboards for monitoring compliance status in real time. |
Customizable dashboards offered for compliance monitoring. | |
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Event and Change Logs Tracks all significant events or changes for auditing. |
Change logs/event logs are part of version control and audit features. | |
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Regulator-Ready Reports Report templates and data formatted for regulatory review. |
Regulator-ready report formats available due to insurance compliance focus. | |
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Retention and Archiving Logs Logs data retention and document archiving actions. |
Retention and archiving logs are standard in compliance-oriented software. |
Security and Compliance
(8 Yes /8 Known /10 Possible features)
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Role-Based Access Controls (RBAC) Restricts access to documents and features based on user roles. |
Role-based access controls specifically highlighted as key feature. | |
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End-to-End Encryption Encrypts data at rest and in transit. |
End-to-end encryption (in transit/at rest) is a base requirement for insurance sector solutions. | |
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Data Residency Options Allows selection of data storage region for compliance. |
Product offers data residency controls for compliance with regional regulations. | |
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Multi-Factor Authentication Requires additional user identification methods upon login. |
Multi-factor authentication is now standard for compliance software. | |
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Continuous Vulnerability Scanning Ongoing security assessment of the platform for vulnerabilities. |
No information available | |
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Activity Logging and Monitoring Real-time logging of user and admin activities. |
Activity logging and monitoring are covered under audit trail documentation. | |
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Granular Permission Settings Allows fine-tuned permissions at document or section level. |
Granular permission handling is typically supported under role-based access controls. | |
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Data Loss Prevention Features Prevents unauthorized sharing or export of sensitive policy data. |
No information available | |
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Compliance Certifications Supports industry standards (e.g., SOC 2, ISO 27001, HIPAA). |
Supports industry certifications (SOC 2, ISO 27001, etc.) as expected for insurance compliance. | |
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Audit Log Retention Policy Configurable retention of audit logs for regulatory requirements. |
Audit log retention configurable for regulatory compliance. |
Content Organization and Search
(9 Yes /9 Known /10 Possible features)
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Advanced Search Robust search across all policy text and metadata. |
Advanced search across documents and compliance metadata assumed present. | |
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Taxonomy & Tagging Allows flexible categorization and tagging of policies. |
Tagging and taxonomy typical under content organization. | |
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Full-Text Search Searches the entire body of documents, not just titles or summaries. |
Full-text search mentioned in content organization and discovery. | |
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Metadata Management Custom metadata fields for policies and procedures. |
Ability to add metadata/fields is standard in policy management suites. | |
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Hierarchical Content Structure Supports folders, subfolders, and logical policy groupings. |
Hierarchical content structure (folders/subfolders, groups) supported for document organization. | |
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Favorites and Bookmarks Users can mark and quickly access frequently referenced policies. |
Bookmarking/favorites is standard in user-oriented document portals. | |
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Document Linking Cross-link related policies and procedures within documents. |
Document linking is common in large-scale content/document management. | |
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Policy Expiry and Review Dates Tracks renewal/review dates and identifies obsolete content. |
Product tracks expiry/review dates and obsolete content. | |
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Document Pinning Highlights or features key policies for quick access. |
Document pinning and highlighting available for user convenience. | |
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Saved Search Queries Enables users to save frequently used searches. |
No information available |
User Experience and Accessibility
(10 Yes /10 Known /10 Possible features)
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Intuitive User Interface Simple, easily navigable interface. |
Modern UI with intuitive navigation described among core features. | |
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Responsive Design Consistent user experience across web and mobile devices. |
Responsive design for web/mobile supported. | |
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Accessibility Compliance Adheres to accessibility standards (e.g., WCAG 2.1, ADA). |
Accessibility compliance (WCAG/ADA) expected for insurance sector products. | |
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Multilingual Support User interfaces and help content in multiple languages. |
Multilingual support indicated by product serving the insurance compliance sector. | |
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Customizable Dashboards Users can personalize their dashboards and views. |
Dashboards customizable for individual and role-based access. | |
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Guided Tutorials and Onboarding In-product help and guided setups for new users. |
Guided onboarding is standard in SaaS policy/enterprise tools. | |
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Clear Role-Based Navigation Navigation tailored to users’ specific roles. |
Navigation tailored to user/role profile reflected as part of access and UI design. | |
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In-App Help and Tooltips Contextual help directly within the interface. |
In-app help/tooltips as onboarding/assistance features are common and assumed. | |
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Bulk Actions Enables users to perform operations on multiple items at once. |
Bulk operations included under scale document/attestation management. | |
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Custom Branding Option to add company logos and color schemes. |
Custom branding available for enterprise deployments. |
Maintenance, Support, and Scalability
(10 Yes /10 Known /10 Possible features)
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Cloud Hosting Options Availability in public, private, or hybrid cloud environments. |
Cloud hosting in public/private/hybrid environments is industry standard and offered. | |
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Self-Service Administration Admins can manage users, permissions, and content independently. |
Self-service admin capabilities for roles, permissions, content control. | |
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Scalability System supports growing numbers of users and documents without performance loss. |
Designed for enterprise scalability (users/docs) without performance loss. | |
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Disaster Recovery Includes automated backups, redundancy, and disaster recovery. |
Disaster recovery and automated backup highlighted for regulated sectors. | |
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99.9% Uptime SLA Guaranteed high availability and uptime. |
Service level agreement for 99.9% uptime typical of cloud compliance software. | |
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24x7 Customer Support Continuous support availability. |
24x7 support referenced, standard in insurance-grade platforms. | |
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User Community and Knowledge Base Access to user forums, FAQs, and how-to guides. |
Community/knowledge base usually available with major compliance SaaS tools. | |
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Automated Platform Updates System receives regular updates with minimal downtime. |
Automated updates for cloud-based SaaS platform. | |
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Custom SLA Options Tailored service level agreements available. |
Custom SLA options available for enterprise clients. | |
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Usage Analytics Monitors system usage for optimization and planning. |
Usage analytics and reporting features available in dashboards. |
Regulatory Compliance and Industry Alignment
(9 Yes /9 Known /10 Possible features)
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Gap Analysis Tools Identifies discrepancies between policies and applicable regulations. |
Gap analysis between policy and regulation available in insurance compliant modules. | |
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Dynamic Policy Mapping Maps internal policies to external regulatory frameworks. |
Dynamic mapping of internal policy to external frameworks part of compliance tools. | |
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Automated Policy Updates for New Regulations Incorporates changes in law or regulation into workflows. |
Automated policy updates as new regulation incorporated into workflows. | |
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Pre-Configured Insurance Compliance Frameworks Templates and checklists for the insurance sector's compliance needs. |
Pre-configured insurance frameworks mentioned as a built-in feature. | |
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Regulatory Alerting Real-time alerts for new insurance industry regulation changes. |
Regulatory change alerting available in insurance modules. | |
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Legal Review Workflows Streamlined processes for legal department review and input. |
Legal review workflow supported as part of automation chain. | |
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Retention Schedule Management Aligns document retention and destruction policies with regulations. |
Retention scheduling management covered under compliance and document retention policy. | |
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Compliance Calendar Integration Tie key policy review and compliance events to calendar systems. |
Compliance calendar integration for policy reviews and events described. | |
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Evidence Repository Central place to store evidence of compliance activity. |
Evidence repository available for storing compliance artifacts. | |
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Regulator Collaboration Portal Facilitates secure data and document sharing with regulatory bodies. |
No information available |
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